Posted By Safe System
Hi All,

Before i send the email, your thoughts please..

Currently we have numerous risk assessments & method statements flying about, created by various (competent) people in our company.

As the safety guy i want to control the documents and keep them all in 1 format and assign assessments numbers etc etc...

I am suggesting that ALL risk assessments come via my desk before being allowed on site for me to approve them and put my name agaisnt each of them.

Is this standard practice or am i going OTT.

(WORK: Ground Works - CIVILS)

Posted By Crim
Would there be a limit on the number of such documents you can see/approve/record etc. each day?

Who takes over that responsibility when you are not in the office, (holiday, sick leave etc.)?

Are your people competent enough to carry out/write the documents themselves?

Are you creating more red tape?

Could you just review the job file prior to work starting and comment on these documents at that time?

Do you visit site? If so you could review the documents then.

I could go on .................................

There is a case for standardisation of health and safety in any one company but I would suggest you re think this issue.

Hope I am helpful and not just seen to be negative and interfering?

Posted By Lwood
In this modern IT driven world the use of the inter/intranet should be considered. We used the company intranet to store and record assessments of all types. The system has an online form for each type, and it can be held as draft (for others to review or if the assessor has to leave it in mid flow) and when uploaded it is given a number (that is coded to show where it is for and what type it is).

If an assessment is changed it does not 'overwrite' the old one, the old one is kept as an archive and the new one is shown as current.

Our web team did the code work, I just provided the forms, it took me longer to get the teams to agree to the form format than it took the IT team to set up the web pages! It was a days work for a web designer.

The system is quite good and the visibility of the assessments to all helps others think (copy) of what they need to assess.

Hope this helps.

Posted By Safe System
OK - So as opposed to actually signing each one..

How about i let them keep on doing the risk assessments but in the new format but i will glance my eye over them in case they have missed anything.

If they have, then i will add it and have it supersede the old one.

Posted By wayne purchase
hi Safe system I have a few guys that do the risk assessmens i then get the production manager to validate it, i then check over to confirm that the fomulas used are correct(we are still using the numbering format on the form)
i prefer to do it this way simply because i like to just keep an eye on them the only time i had a complaint about it was when i changed to form to fully electronic with password protection in certain fields (so it couldnt be electronically signed by someone on my behalf or the production manager we had to see it to have a signature on it