Hi,

Can anyone assist with a either a template or the wording for a letter offering night shift workers annual health screening/medical? Not something I have had to provide previously but trying to assist a customer on this. Looked online but am not able to find anything suitable.

Regards,

John.

Is this a "first foray" on night shift working for this employer or a follow up on work already started?

Dependent upon the above it could be the letter is going to need to state why the surveillance is occurring, what is being monitored and what happens if the resuts are not as anticipated / expected which then crosses in to what do the current contracts of employment say and what will future contracts say.

Even a follow up surveillance needs to consider that eventually employees will cease being fit enough for the rigours of night work - are there suitable plans for a step back to day working or is the option discarded to the scrap heap?

The absence of responses on this forum likely arises that your quest falls more in to the area of employment contract than strict H&S.

Interesting that the letter should vanish due to personnnel change. The customer may wish to write to the person involved and remind them that anything created during the course of their employment actually belongs to the employer unless specifically agreed in writing as being otherwise.

This HR firm sound like quite a poor example (template contracts of employment).

My advice would be to step away from this enquiry. You may resolve the letter content query but there are so many contractual issues that could be thrown up that need competent employment law review.

Hi John

I could draft something along the lines that you set out in less than 10 minutes, but probably so could you.

Would it hold water, should some problem come up in 5 years time and you are in the witness box in an Employment Tribunal? Probably not.

This is one for people who deal with HR issues, possibly with some ADVICE from an OSH professional.

ChatGPT suggests the following - seems a useful start:

**Subject: Annual Health Screening for Night Shift Employees**

Dear [Employee's Name],

We hope this message finds you well.

As part of our ongoing commitment to your health and well-being, we are pleased to announce that we are offering annual health screenings for all employees who work night shifts. This initiative aims to ensure that you remain in optimal health and receive the necessary support to manage the unique challenges associated with night shift work.

The health screening will include:

- Comprehensive physical examination - Blood tests (including lipid profile, blood sugar levels, and complete blood count) - Blood pressure monitoring - Vision and hearing tests - Mental health and well-being assessment

We understand the importance of flexible scheduling, especially for those working night shifts. Therefore, the health screenings will be available at various times, including options outside regular working hours.

To schedule your screening, please follow the instructions below:

1. Visit [Health Screening Portal/Link] to book your appointment. 2. Choose a date and time that best fits your schedule. 3. Complete the pre-screening questionnaire provided on the portal.

If you have any questions or need assistance with booking your appointment, please contact [HR Contact Person] at [HR Contact Email/Phone Number].

We strongly encourage you to take advantage of this opportunity to prioritize your health. Your well-being is of utmost importance to us, and we are committed to providing you with the necessary resources to maintain a healthy lifestyle.

Thank you for your dedication and hard work. We look forward to supporting you in maintaining your health and well-being.

Best regards,

[Your Name]   [Your Position]   [Company Name]   [Contact Information]

What does Chat GPT say about:

The companies employment contract?

The company adoption of the Working Time Directive?

Union / Works Council agreements?

The fact HR seems to be outsourced?

Anyone reliant upon AI to create their communications must remember it is their signature at the bottom they can't shift content reponsibility and it is they who will be held accountable under law.

Andy - your ChatGPT is American and doesn't understand the niceties of UK employment law.

If I was drafting a letter about this it would be written in English UK.

Andy - to answer your question, I don't actually know as I don't specialise in UK employment law.

Yes, I understand what the Working Time Regs and asssociated guidance say, but these do not sit in isolation.

That Chat GPT has comes up with text in English US is a warning bell for me.

Whoopee another AI generated post taking up space and providing no real input to the OP.

Hi Roundtuit

Wonder what malik112211 (is that last bit morse code?) would wish to tell us about Reverse Continental Shift Patterns.