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Posted By John Mann
Our company has its main premises in Oxfordshire but also a small R&D lab in Yorkshire, where two people work. Should we have a second accident book at the Yorkshire premises, or use the one book for all personell?
HSE said accident books were nothing to do them and were a Department of Health responsibility. They gave me a number to ring which was not answered.
Anyone got any views?
Thanks,
John.
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Posted By Daniel Stonehouse
It is always advisable that any accidents are reported and recorded as soon as practicable. This is not going to be possible if the accident is in one county and the book is in another.
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Posted By J Knight
My view is definitely on the fence here. two books means that one is more likely to get lost; a book at each site means that they will more likely be used; a phone call or email from t'Yorkshire site to t'soft southern one would be a perfectly suitable reporting route if you decide on one book; they only cost a few quid; who's going to review the accidents in the book at the site where there are only two employees. The important thing is that something is done with the accident records; in which circumstance is that more likely? It's really down to your own judgment on how the books and accident reporting will be best managed; obviously if there were dozens of employees at each site they would each require their own, under the circumstances you really have a choice,
John
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Posted By Simon Rider
John
Many people don't realise you do not have to provide an accident book. You can use an internal form for recording any Accidents/incidents as long as you get it approved by the Department of Works and Pensions, HSE will provide the number and contact name
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Posted By P Williams
As far as i recall an accident book must be provided at every workplace/premises where there are 10 or more people employed. This was a requirement of the social security act i think. However there is a requirment under RIDDOR and the First Aid Regs i think foe records of reportable accidents and firtst aid treatment to be kept. Therefore keeping one of the new HSE data protection books at each site will satisfy all requirements. But there is no duty under HSW law to keep an accident book
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Posted By Ken Taylor
Social security legislation permits the injured employee or anyone else acting on their behalf to report accidents either verbally or in writing. Even the new revised accident book BI510 says that the book should be 'kept where people can easily get to it'. In fact, the tear-off format enables the book to be completed at local site and the torn-off pages to be sent securely to head office for secure keeping.
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Posted By Chas
I see no reason why you could not develop your own online version of the form and have your staff fill it in online, emailing you with the information. This could then be kept as a hard copy and electronic copy for future reference. So long as the form captures the same information as the standard BI510 then there should be no problem.
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Posted By John Beadle
You certainly can develop your own system; you don’t have to actually get it “approved” provided it contains all of the information that is on the BI 510. I have just undertaken a similar exercise and checked that out with the DWP, I can send you the contact details if you require them. I would recommend an accident book/system on each site providing it is backed up with adequate procedures and training of the staff that may have to use it. Don’t forget about the Data Protection Act. which means completed forms must be stored securely with regard to personal information.
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Posted By Heather Aston
John
We don't use the standard accident book at all. As others have said, we have developed our own form which covers all the details in the standard accident book.
I believe it's critical to have whatever method you choose, available on the actual site, otherwise it is inevitable that accidents on the site without the book won't get recorded properly.
Heather
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Posted By David A Jones
We don't use accident books at all - we have 11 major occupied sites and over 6000 operational sites across the whole country.
We use a centralised electronic reporting system that captures all the accident book data as well as all the information we would need for reporting to the HSE or EA should it be required. The system also includes 'near-miss' reporting, dangerous occurence reporting, etc.
Each report is then followed up as appropriate.
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Posted By Ron Impey
Is there any way that the forms mentioned in the postings can be placed on the IOSH website for people to have a look.
We have about 700 sites and for half we have electronic forms. For sites without PCs, mainly the charity shops, we have to resort to NCR pads.
Both the forms and the pads come with a useful flowchart to help managers to navigate the reporting and notifying procedures.
We also have an electronic form for the reporting of occupational diseases, illnesses and conditions.
We've also recently developed a forms for recording witness statements, complying with the Wolff Report.
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