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Posted By Raymond Rapp
Despite raising the issue perpetually with operational managers there remains a problem that I cannot seem to find a solution for. Essentially the problem lies with hand written out-of-date notice boards, which often lack the full facts.
In a safety critical environment it is crucial that operational notices are removed once they are obselete or updated with the appropriate information and dated.
I have considered issuing advice to the effect; that all notice boards must be adhered to whether they are dated, corectly dated or otherwise. Perhaps with the proviso that if in doubt, operators should seek confirmation before proceeding etc.
Any thoughts or ideas would be greatly appreciated.
Merry Xmas
Ray
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Posted By Bill Bircham
Hi Ray,
You mention a ‘safety critical’ environment. IF this is rail AND your Organisation has a Railway Safety Case, they almost certainly would need to have a documented procedure on this issue to comply with Group Stds or Network Rail Stds, at least as far as ‘operating notices’ go.
Regards
Bill
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Posted By Delwynne
Although it would add to someones workload considerably is it something you could make 'generic'? Issue each area with a template noticeboard with all the appropriate items and then when things require updating, for example if you add a new substance to your COSHH register the information could be issued to all managers to place in the appropriate section of the noticeboard? There are pros & cons to this approach but it might help you out.
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Posted By Adrian Watson
Dear Raymond,
I suggest that you ensure all documents are given issue and revision numbers. On issue of the new document have them return the old document for destruction. In addition issue a control sheet informing them which version of the document is current.
Provide new copies of all missing and outdated documents and give them an amnesty to return old documents and put out the current version.
Then carry out a document audits to verify the process. Finally carry out random audits on a regular basis to check that the process is working.
Regards Adrian Watson
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Posted By Richard Williams
Ray,
A simple way around this problem is give an expiration date for the notice, document etc.
Hopefully, the Operators will then take the "problem" back to the Operational Managers, who then might take some more interest in the actual problem ie leaving all the gumph they write to fester on your Notice boards.
Regards
Richard Williams
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Posted By Raymond Rapp
Thanks for your views chaps. However, only Bill read my thread or interpreted it as I intended. The notices I refer to are HAND WRITTEN normally by station staff for train drivers, concerning all matters of rail operations.
Bill, your point regarding the Railway Safety Case and Network Rail Standards is a good point. Unfortunately my organisation (LUL) is something of an enigma within the rail industry. Hence normal standards and protocols within the industry are not always applied. Food for thought.
Ray
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Posted By Stuart Nagle
It wopuld seem that perhaps a 'quality control' method included within the issue and dispaly of notices would provide assistance, provided that the quality element is audited and there are penalties fro non-compliance.
Stuart
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Posted By Anthony Elsmore
Raymond,
I assume you are in the H&S dept of LUL, which as a TOC should mean you have ultimate authority fo issuing all safety critical instructions as they must be 'approved'. Please correct me if I have mis-understood but I would suggest you instruct all drivers etc to ignore hand written or unapproved documents. Instead the station managers should approach you in order to get an approved document issued. This obviously would only regard safety critical issues. General instructions e.g christmas pary details should be on a seperate 'general' notice board.
I would also suggest that the fact the documents in question are safety critical means they are likley to have relevance to all stations not just a specific one, and filtering documents through the H&S dept allows a broarder veiw of what is going on around all stations.
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Posted By Raymond Rapp
I would dearly like to instruct drivers to ignore notices but unfortunately this would undoubtedly compromise safety and I would subject myself to some form of legal action.
Stuart made some valid points points but there are still too many 'ifs and buts.'
As I suspected there appears to be no easy solution to the problem. Therefore in the light of the responses I might deal with the problem as I first indicated.
Thank you to those who took the trouble to respond and have a nice Xmas etc.
Ray
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