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Posted By Peter MacDonald
I've set myself a goal to make better use of our near miss reporting. I bleat on and on to the guys for not handing in enough near misses and they defended this situation by saying they never get any feedback so why bother. Can't blame them there so its up to me to meet teh challange.
Any thoughts on software or a simple excell spreadsheet I can utilise. I want to record and categorise and actually track 'close out' reports and assign actions.
Any help greatly appreciated or comments on how to manage near miss reporting.
Regards
Peter
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Posted By Andy
Hi Peter,
The system could be as simple or as complicated as you choose to make it.
If you have an accident reporting and recording, investigation system, use that. You do not, in my opinion, need a different system. You can even have the same form for reporting 1) accidents, usually injury or damage, or incidents / near misses, no injury or damage. Just call the report from an "Accident/Incident form”, investigate, record remedial measures and have a simple list of incident/or near misses either on word or excel.
Easy access to simple to use forms is important, as is the reporting and investigation structure and training.
How visual are you in terms of accident statistics? Do you have an H&S notice board which lists employee’s suggestions for H&S improvements, it should list the decision by the management or dept team whether to progress, if a hazard, should state the remedial action and for all cases an estimated date of completion.
We use white boards for this.
Most people say that a few quick cheap and cheerful improvements, from issues raised by the staff wins will get the ball rolling.
Hope this is not teaching you to such eggs.
Regards
Andrew
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Posted By Margaret Stokes
Peter
I was in a similar situation about 4 years ago, trying to improve the near miss reporting system. After alot of consultation with safety committee & management - came up with a new approach which worked well.
Basically, gave near misses a new title and called them - 'Good Saves'(much more positive), launched a campaign with a 'football save' theme, also made the initial report shorter & simpler that the standard incident report.
Reported on number of good saves received by department at monthly management meeting, safety committee metting and statistics were posted on all notice boards. Fortunately general manager was a huge supporter, used it as a performance indicator for departmental managers and selected three ' good saves' each month for a small prize and photograph in company newsletter.
Worked very well, big increase in incidents reported and issues resolved.
Tracked progress using Microsoft Access database, which I found very good for quick access to information based on standard queries.
If you want a sample of the report format or the access database, let me know.
Hope this is of help.
Regards
Margaret
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Posted By Barry Cooper
Margaret, I would appreciate a copy of the form and data base. I have the same problem as peter, and need to do something different and your idea sounds good
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Posted By Sylvia Tyler
I have done much the same as Andy - use one form for all incidents, then used excel to put the catergory on so it can be identified.
We have provided information booklets on Near Misses, held tool box talks but referred to it has "Hazard Spotting", some business units also have monthly prizes for the guys handing in the reports to encourage it - though this might encourage people to make them up to get the prize!!
I'll be following this thread with interest as it is a difficult area to get people to buy into.
Sylvia
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Posted By Lawrence Bamber
Make it as simple and as easy as possible! Have a dedicated phone number and/or email facility. If you want to chat further re this ,pls phone me sometime on 01625 876469. Cheers, Lawrence Bamber
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