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Posted By Nina
We have a member of staff who works for us but works in with another company, apparently we rent a small space for him to work in, but we pay his wages and bill this company,please can someone tell me who's responsibility it is to do all the risk assessments and everything that you would normally do for health and safety ours or theirs?thanks
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Posted By Jonathan Sandler
You both do, you as employer, they as landlord.
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Posted By ken mosley
Nina,
If you supervise him and instruct him what to do, then it is your responsibility. So for example if this person suffered a reportable accident/injury whilst at work you would be obliged to report the matter under RIDDOR not this persons employer.
Ken
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Posted By Nina
We are this persons employer, we pay his wages he does work for us but also does work for this company, does this then mean that we are responsible for making sure he is safe in that work place? would I have to do risk assessments of their building to allow him to work there? I wasn't aware until this morning that he was working in someone elses office I thought he workded from home!
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Posted By Dazmo
Hi Nina,
Still not sure I understand the relationship between your organisation, the employee and the other organisation.
Maybe ask for copies of the host organisations risk assessments for topics such as premises risk assessment, fire risk assessment and things that are generic to all in the building. Once you have them it may be worthwhile paying a visit to the host to check they are up to scratch.
Complete your own assessments for areas such as DSE and things specific to the role the individual performs for your organisation.
Key thing is to co-operate with the host employer and remember to communicate any outcomes to the employee as they tend to get left out in this kind of situation.
Hope this helps!
Kind regards
Darren
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Posted By Tony Gladman
Your employee....your responsibility.
The host company also has a duty to the contractor / visitor
TG
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Posted By Adrian Watson
Yours, but they don't have to be written.
Regards Adrian
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Posted By AlB
It is a joint responsibility, but you should take the lead, as the person is your employee. You need to make sure that the person is safe and without risk in their place of work, and if the place of work is on someone else's "property", then you need to satisfy yourself that the other company has suitable and sufficient standards to keep your employee safe.
And you may well need to document the findings - 5 or more employees in your business it's a requirement!
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Posted By Cathy Ricketts
As part of our workstation assessment we include a section for employees working in host organisations (we have approx 200 of them) - We ask them questions about the fire exits and, who the first aider is, who do they contact in an emergency, mobile phone reception and general security and welfare issues. This way we know they have the information ie we require them to name the first aiders and where the first aid box is. We train employees to feel confident to ask for H & S inductions when working on a new site. This is then covered by a generic assessment for working on these premises. They complete a new workstation assessment if they change working premises and therefore have to find out this information again. We also have formal agreements with the organisations where they work part of which include a section on responsibility for health and safety. If there is an accident they report it to us as the main employer and then I would inform the organisation concerned and will also send them a copy of the accident report form or sometimes they complete the accident report form for the organisation but get a copy for me to save duplication. Hope this helps
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