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Posted By Helen C
I am currently trying to put together an audit to satisfy the requirements of 18001. Having trouble with what exactly I need to audit.......
Do I ask ?
Is Joe Bloggs wearing his rubber gloves?
Has Joe Bloggs been issued with his rubber gloves?
or do I step it up a notch and ask.....
Has the line manager ensured that all staff have been issued with rubber gloves?
Is a training system in place to teach all staff how and when to use rubber gloves?
or up even further...
Have risk assessments been completed?
Has MD ensured that risk assessments are up to date?
Help I'm a bit lost.
Helen
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Posted By Nigel Hammond
Yes, you do need to ask 'higher' type questions such as "let's see your risk assessment schedule", "your training plans" and "your H&S objectives". However, with each question you need to sample specific evidence. For example, with risk assessment, you might ask to see a risk assessment schedule and then ask to see some of the risk assessments that are listed on the schedule. If the risk assessment concludes that staff should be wearing rubber gloves, then you might look to see evidence of that or chat with front line staff about their understanding of the risk assessment. IOSH provide a good course on being a lead OHSAS 18001 auditor. When I went, it was five days long - but worth while.
Good luck
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Posted By Merv Newman
My response is "yes", "yes", and again "yes"
But you may do this by statistical sampling.
Merv
And get a photocopy of the relevant written rules or procedure. (date, revision or review date, circulation list, audit checklist, training records, employee acknowledgements, audit frequency and results, retraining (have I missed anything ?))
Oh yes. Who, according to the procedure, gets a kick up the bum if something is not right ? That too should be in the procedure.
Merv
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Posted By Jos
Before you begin, you need to decide whether you are performing an inspection or an audit ? Are you performing an inspection to see if instructions, risk assessments etc are being followed and that there are no obvious hazards in the working environment or are you auditing your companies systems to compare it with the requirements of OHSAS 18001? There is a big difference between the two.
If you are auditing and examining compliance with 18001 the first thing you need to do is get a copy of the 18001 specification. When you examine this you will soon realise that it is mainly requirements to have systems such as policies, preventative measures, objectives, in place and to keep records. Look at each section within 18001 and see what it says. Then you need to refer to your own companies safety management systems and decide if they comply or not.
If you are performing an inspection then this is the time that you are more likely to observe Joe Bloggs without his gloves on.
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Posted By Merv Newman
Slightly disagree with Jos. 18001 is about auditing what systems are in place. But I feel strongly that there should be some verification that the systems do not just exist on paper. Statistical sampling may be over the top, but a few questions wont hurt.
Merv
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Posted By Helen Horton
If you are auditing for compliance to OHSAS 18001 then as previously stated you need to compile an audit questionnaire that is based on the document itself. Look at "Managing Safety the BS8800 Way" for details on how to construct audits based on standards. But effectively what you need to do is take each clause and sub-clause of the standard (for want of a better word) and test out whether your organisation's systems match the criteria set out. By doing this you end up with a very long audit question set and normally the audit is split between a team of people due to it's size. As an adjunct to this you need also to test out how well the system has been implemented and how well it works in practice for this you need to look at/for relevant evidence. If you are doing true compliance auditing then you really should be trained to a suitable standard in auditing techniques by attending a proper Auditor/Lead Auditor training course, preferably one geared to OHSAS 18001 rather than quality. The techniques and disciplines are not quite the same as those that previous respondants have described for true compliance auditing. You can find details of suitable courses on the website of the International Register of Certified Auditors.
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Posted By Ian Waldram
You can download free IOSH guidance about OSHMS which includes advice about auditing. It worries me a bit that you seem to have had no training in what auditing actually is - again IOSH offers CPD courses for those who could benefit.
Unless an auditor (or team, which is often better) can show they are competent, their report has no value. Of course you need more than training - but that might be a starting point?
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