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Electronic accident etc. recording and reporting system.
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Posted By Peter Clement
We wish to make our current paper-based "event" [i.e. accident, near-miss, dangerous occurence and work-related ill-health] recording and reporting system electronic.
Has anybody introduced such a system which they have found to be successful and could recommned us to investigate further?
Many thanks
Peter Clement
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Posted By Alexander Falconer You could always try Gael Quality's own software Q-Pulse, very useful and will meet your needs (It did for me) See http://www.gaelquality.com for info or contact Ian Stangoe on 01355 593426
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Posted By David A Jones
I thought Q-pulse is a document management system not an electronic accident reporting system.
There are quite a few off the shelf systems, but many of these have limitations from my experience - however, you can get ones that can be tailored to your own particular needs.
It also depends on how complex a system you want - the simplest involves email electronic versions of reporting forms to a central location, but you can go all the way to the all singing all dancing 'on-line' systems that will crunch all the data and produce statistics and statutory reports, log investigations and actions etc.
The system you use will depend very much on the resources you have available - but whichever way you go, you need to have some checks on the accuracy of the input data - you wouldn't believe what some people think dangerous occurrences are despite guidance and training being provided.
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Posted By Alexander Falconer
David
You have fallen into the old trap of assuming Q-Pulse is a document management system - this is only one part of its capabilities.
If like me an experienced user, you can utilise the non-conformance and corrective action modules to action exactly what you are wanting. You can amend the standard formats to suit your own needs. The good thing is that such reports can generate response e.mails to higher level management if actions are not implemented within timescales, etc.
Seriously, Q-Pulse has been the best thing invented since sliced bread, especially when you are involved with management systems.
Again this is only my opinion, anyone else share the same view?
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Posted By Dave Dowan
Hi Peter
We use National Britannia Telephone accident /incident reporting line. It is easy for our staff to use (a 0800 number). The manager of the injured person and one of our safety advisors get an email after the phoned in report so all are kept in the loop. In addition management has access to all accident records online.
We also get a monthly report which breaks down accidents into trends etc. It is a very good simple method of accident/ incident reporting and recording. I recommend you give it a look
Regards Dave
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Posted By Bill Parkinson
Peter
In the healthcare sector there is a steady move towards web enabled reporting due to sheer number of incident reports (we have over 9,000 per year) or the spread of the organisation over a wide area. Our system is Datix and the version we use is for healthcare providers. You may want to contact them and see if they do other versions.
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Posted By Stupendous Man
Peter,
My own experience suggests that any 'off the shelf' system, even if tailored will fail to provide what you want. I am a great believer in making the investment in developing a system in-house, and I have seen some very useful systems designed using a basic package such as MS Access. Having in-house expertiese also helps when considering changes or updates.
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Posted By Martin13
Our company is curently looking at a web based solution to deal with accident /incident reporting from multi international sites. Though we are looking at numerous web based products one based on Australian legislative requirements (presume similar or same to UK)is a stand out at present ,check out an organisation called web2web.
Martin
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Posted By Kathy Smith
Hi there
I also work in the healthcare sector (ambulance service) and a number of trusts are starting to use electronic (web-based)reporting systems which employees can use to report instead of paper-based systems.
We have a system called Sentinel (developed by Vantage Technologies in Sheffield) which lends itself to full electronic reporting. You may want to contact them on 0114 247 9500.
Regards
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Posted By gham
if you have a reasonable IT department they could bodge one up using Access.
I built one from scratch, it has the advantage of being able to generate any reports you want at the click of a button, or two, or three.
Our admin staff helped with the desing so its specific to how they want it to work and how we want it to report. It also include insurance claims and relates them to specific incident from which the claim arose and it also records training given, this means that you get a instant snap shot overview of traning levels, accident stats, insurance summaries etc.
We have recently intoduced it and it seems to work well but having no faith in my work we still have a back up of hard copy records, the electronic system is very practical and fast a pulling up information as an when required
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Posted By David
You may want to contact STS in Hull on 01482 581832 (Norma Dent) they have an excellent web based toolkit for you complete with Risk Assessments and Task Manager etc.
It is used by PLC and International companies, It was developed by a safety person to ensure it is simple and easy to use.
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Posted By Martin Ffitch I guess it all depends how deep your pockets are? I introduced a web based system at my former company that covered 95 sites globally. It was not without its flaws but suggest that you look at www.safety-software.co.uk
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Posted By Matthew Brazil
The Wellworker system from Optima Diagnostics is used by many companies, if you forward me your contact details I can get some info sent to you, it may be of help.
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Posted By Brian Hunter
Peter,
You may also want to look at the software from eHandS.
They have a couple of ways of reporting accidents and incidents from a simple first aid form to a more comprehensive Incident Reporting form. Each of these forms comes in three parts, so that managers and health and safety officers can investigate and report their finding seperately. They also automatically send emails when created and actions are assigned to individuals.
There is also a degree of customisation in the Incident Report so that it can explicitly record categories of incident, such as physical abuse, verbal abuse, equipment failure etc., which may be specific to your industry.
There is a trial available on their website (www.ehands.co.uk)
Hope this is of some help.
Brian.
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Posted By Gary Watts Hi. Just developing a bespoke accident tracking system for a client in MS Access. I have scoped the project and an IT database developer is putting the clever bits together including a web enabled HTML interface. It links into Sage payroll so all the employee information can be relatively simply pre-populated if you running this software. If you send me your e mail adress I can arrange to send a demo out My contact info is Gary@degreesofrisk.com07740 706060
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Posted By Gary Watts Hi. Just developing a bespoke accident tracking system for a client in MS Access. I have scoped the project and an IT database developer is putting the clever bits together including a web enabled HTML interface. It links into Sage payroll so all the employee information can be relatively simply pre-populated if you running this software. If you send me your e mail adress I can arrange to send a demo out My contact info is Gary@degreesofrisk.com07740 706060
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