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Posted By TONY
Hi
Has anyone used software to assist them im compiling Construction Phase Health & Safety Plans? If so was it of use?
I've seen a few of them out there on the market(not sure how good they really are) alternatively does anyone have a good one i could tinker about with and use as a template.
Thanks in advance
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Posted By Robert K Lewis
The big problem with all the packages is that they decide what you need to say by reference to standard codes and legislation. The better ones then allow for you to amend the text but then what is the purpose?
The CP plan is the PCs statement of how he will manage the job in accordance with his own systems and procedures. It is the case therefore that a standard word template can be used. The paragraph template nformation can then readily be amended to match the site.
All of the packages follow the same sequence of sections and paragraphs which is generally the acop sequence. This may not fit readily with any PC who already has a management system, at least I would expect that they have one.
If I find a mismatch in style and content between the two I begin to worry.
Bob
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Posted By Arran Linton - Smith
Tony,
These are now called Construction Phase Plans and the format I would always use is laid out in Appendix 3 of the 2007 CDM ACOP(L144).
For a simple project I would be quite happy to see these documents in the form of a simple Excel spreadsheet.
The advantage of this is that it can be spread over a site cabin wall for all to see, rather than in a ring binder stored away on a shelf.
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Posted By Crim
TONY, I used to use software when employed by a company that had purchased such a package prior to my joining them. I now use my own template as I find it easier to tailor to suit and make project specific.
Arron, your reply intrigues me. I put together lots of CDM plans and always in ring binder form. Plans for notifiable projects are always more comprehensive than those for non notifiable projects but always in a ring binder.
I wonder of you wouldn't mind allowing me to see an example of your excel spreadsheet version as I cannot see the amount of information required fitting onto one page?
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Posted By Arran Linton - Smith
Crim,
I am thinking about something simple like an internal fit-out and I don't see the plan fitting onto just one A4 page. My thinking is 6 to 7 page wallpaper exercise where review changes can be written in!
I often see large drawings displayed in project offices, however the construction phase plans are often kept well out of site where others cannot see these plans.
I am just trying to tackle this issue from the simple end of the spectrum in order to achieve the desired objective!
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Posted By Crim
Arran,
My view is that all information relevant to the project should be kept together and this includes method statements and risk assessments, induction training and sub contractor records and other info which needs to be kept in a safe place. The Regs require certain info to be given to others on the project but it is essential to protect the information.
Sheets of paper stuck on a cabin wall are open to abuse.
What do others think?
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Posted By GARRY WIZZ
The paper is mandatory so it has to be done.
What ever rocks your boat be it on the wall or in a file.Just try and keep it to a minimum is my approach.
The important work is done out on the ground face to face.
Garry
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Posted By Arran Linton - Smith
Crim,
“Method statements and risk assessments, induction training and sub contractor records and other info” clearly play a supportive role within a Constriction Phase Plan, however they do not form the core of this process.
Paragraph 160 of 2007 CDM ACOP clearly states that:
“It is crucial that all relevant parties are involved and co-operate in the development and implementation of the plan as work progresses”.
So what is wrong with communicating this information?
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Posted By Crim
Communication is essential I would just be careful not to place important documents at risk. Copies yes but you may need to prove you do the right thing one day and if the original info goes missing then what?
Not disagreeing with you but looking out for myself.
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Posted By Arran Linton - Smith
Crim,
Hard copy on the wall, the original on a memory stick or in a PC.
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Posted By Crim
I don't know how to get signatures onto my memory stick.
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Posted By Arran Linton - Smith
Crim,
The Construction Phase Plan is written description outlining how you intend to manage the construction phase of the project safely, but anything extra, which requires a signature, is surely a record showing that this plan is being implemented and therefore is not the actual plan. The two have completely different purposes.
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Posted By Arran Linton - Smith
Crim,
The Construction Phase Plan is written description outlining how you intend to manage the construction phase of the project safely, but anything extra, which requires a signature, is surely a record showing that this plan is being implemented and therefore is not a plan.
The two do have completely different objectives.
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Posted By Colin Stapleton
Tony
I followed the advice in the ACoP appendix. Typed it out in word and saved it asa template, the relevant details are then ammended and the appendices added with all the relevant info like S/C's info, surveys, RA's etc. To keep it up to date I do the following:
1. Make a hard master copy kept at the head office
2. Make an electronic copy with all info for the appendix scanned and PDF'd
3. Make a site copy from the electronic copy
All updated as necessary, the electronic copy can then be passed on to new S/C's as they are brought on board. The site file is kept next to the signing in register and the site personnel can access it as necessary.
As for off the shelf packages, I've tried a couple of packages but they're quite pricey and not be flexible enough for my outfits needs.
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Posted By Robert K Lewis
Even using the acop does not guarantee an adequate construction phase plan. As Arran has said it is about how YOU intend to manage the project and your company may do addtional things not in the acop but still part of how you manage the project. If you have ISO 14001 for instance are you really going to have two management plans both running separate systems and philosophies or are you going to create a plan for the project? The latter reduces the workload, hence stress, on busy site managers. It is all too easy to focus on "what does the acop say and forget the foot soldiers who need to follow a single set of m,anagement procedures not multiple and sometimes conflicting requirements.
Write the plan to your management systems not the sequence and not solely the content of the acop, it is an examplar content not a cast in stone.
Bob
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