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Posted By Hayley McBride
Good afternoon everybody,
A nice easy query for a Friday afternoon!. I work for a charity that provides supported living for people with a learning disability. We have an accident book in every house as I consider these houses to be a place of employment, it has been suggested that we do not need an accident book at all in the houses now as we are using a computerised program now for recording all accidents. I have spoken to the HSE and they have said the computerised version would satisfy their requirements. My only problem is nobody can tell me if having a computer record would satisfy the DHSS in terms of social payments etc regs. I rang the DHSS and they advised me to call ROSPA!!. ROSPA will not give me any advice as my organisation is not a member. So i am back to square 1. I feel it would be beneficial to have the accident books as a back up but the Operations Manager is adamant that we do not require them and is asking me to provide him with legislation that states that we must have accident books.
Any help or suggestions would be gratefully accepted.
Have a nice weekend
Hayley.
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Posted By The toecap
I believe, so long as there is a means of recording bumps and accidents that this is all that is required. And the computer system does this
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Posted By Bob Youel
Accident books are a part of the Social Security / pensions set up not via the HSE set up nor are they for the public
Where you have 10 people at work in any one place one book that is kept at a main office as against many on different sites will surfice
Note the DPA must also be complied with and your IT system must comply with the requirements of the accident book and the laws that are associated with it, not the other way around as are most IT systems
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Posted By Dave Dowan
As long as your accident reporting ysytem meets the requirements of the accident book i.e it recoprds teh same level of information then it will be OK.
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Posted By Bob Shillabeer
In your posting you said that ROSPA would not give you an answer because your employer is not a member?? Is that reallt true? If so I find it rather suprising as I always thought ROSPA was an open organisation working to improve health and safety generally not just for those who pay a membership fee?
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Posted By DKH
Slightly on a tangent, could anybody recommend (email)details where i can source a decent computerised replacement for the accident book, i would be extremely grateful.
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Posted By ClaireL
I'm suprised that the HSE commented as accident books are not their ball game.
Just one more thing to remember is Data Protection. You must make sure that any users of the computerised system can't see personal records from previous entries. So you'll need the electronic equivalent of tearing out the page!
By the way I equally struggled to get the information for this same query. It's amazing how many so called advisory bodies refuse to give advice unless you pay. No wonder health and safety gets such a bad name.
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Posted By Hayley McBride
HI everybody,
Thank you all for your comments, all very helpful and much appreciated. Indeed ROSPA refused to give me any advice, their response was they would have to invest their time sourcing the answer and that is why they only give advice to organisations who are paid up members!!.
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Posted By Mitch
Has everyone concerned/involved got access to a computer?
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Posted By Jay Joshi
It is a fact that most safety organisations generally provide the information service to members only.
In a previous role, when I managed the Information Service of British Safety Council, non-members queries were filtered at the reception as they would call the reception on the general telephone number and requested to call the HSE helpline.
Sometimes, those who persisted were put through, but this is such a relatively simple question for those who know, it can be anwered immediately.
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