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Posted By Simon Waite
Can anybody tell me if there is a legislative requirement (or an accepted norm) as to how long a Principal contractor and / or a CDM-C would keep a completed H&S file for. I'm refering to the H&S file, O&M manuals etc that is produced after the contract has been completed and passed to the client.
Thankyou in advance.
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Posted By Neil R
The H&S file, manuals etc should be given to the client as part of the handover.
So the PC and CDM-C shouldn't have it once the project is signed over to the client.
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Posted By Neil R
Are you refering to the information you have copied into to file? i.e your own record retention?
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Posted By Simon Waite
Yes,
Purely the PC & CDM-C record retention.
Is it just down to the company to decide as part of there own procedures etc.
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Posted By Neil R
Yes, it's purely down to your own procedures, what you need to consider is how long is the work you have done guaranteed for?
Our procedure is to keep our own records for the guaranteed period plus one year.
So if the work is guaranteed 7 years we will keep the info for 8.
But it's entirely up to your company and its policies.
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Posted By Simon Waite
Many thanks,
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Posted By Bob Youel
put it all in the computer and you can then keep it for as long as you want noting the differing legal and contractual requirements
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Posted By CFT
Simon
Unless warranties were ever negated - we used to archive it electronically through a third party for said warranty period ... just to be on the safe side.
To specifically answer the question you posed. I do not believe so.
CFT
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Posted By Simon Waite
Many thanks to everyone for the information.
I did not believe there was a legislative / accepted norm.
We can sort out our archives!!!
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Posted By Arran Linton - Smith
Simon,
It was only when I was approached by a solicitor six years after the construction of a hotel that I saw the immense residual value of these documents. On this occasion the construction of this hotel was put into administration just before it was completed and therefore there was simply no H&S File. The outcome of this experience was the sale of this property simply failed at the process of due-diligence as there was no H&S File!
We did have a conversation about the time scale and logistics involved in construction such a document and as the architect involved in the original project did not wish to add any further of risk to their PI insurance, this task clearly failed!
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