I have been tasked with writting a warning/improvement letter to some lads who wrote some rude comments on a training notes, they have all since admitted to messing about.

I am none to happy as these notes went to the accounts department.

I now get to my point - has anyone got a standard notice of improvement type letter I can give to these lads so it can go on their personnel file so I have got a record of having dealt with it as they will have and so if it happens again I can deal with it swiftly.

Please feel free to pm me if you can help me
Many Thanks
Alan

Alan

Steve is right to urge some caution. On the face of what you've written, it appears curious that you appear to be moving from an oral to a written warning; are you sure this is in accordance with the terms of contract of the guys involved. If they acknowledge fault in 'messaing about', is there a justification for putting the warning on their record? What is the message? To whom? And why?

You can get the information you need from the website of ACAS. But the stated intention of 'swift' future action raises questions about how the actions of yourself and other managers to develop and motivate apporpirately may be viewed if the matter does come to a later hearing.

If your organisation doesn't keep a statistical record of matters of this kind, on what factual basis can you show evidence of proportionality?

As a chartered member of the CIPD, I'd be happy to have a brief conversation with you if you'd like to get in touch on 020 8654 0808 during conventional office hours.