Any tips on conducting a non-OTT safety assessment on a company-sponsored and company-organised cycle run? Approximately 400 miles over 5 days, some of which will be company-paid time. 10 participants, all are employees, all are participating voluntarily and are experienced cyclists. Participants providing their own bikes, which will be fully serviced prior to the start. Company is providing a hired support van with drivers, spares, first aid kit etc. Employer's Liability and Public Liability insurances in place. Precise route yet to be determined (Aberdeen to Galway).

The Home Office published a document entitled - 'The good practice safety guide for small sporting events taking place on the highway, roads and public places'. Whilst it may not cover your specific type of activity, it does include cycling events and it may give you some good pointers. It is/was available on the Home Office website. Hope this helps.

You state that EL and PL insurance is already in place. However, I assume that your business does not have anythnig to do with cycle rides, organisation of events or even anything to do with activities on the highway. I strongly advise you to get in touch with your insurer and let them know exactly what you are doing, how you are identifying, assessing and managing risks. Insurers are not be able to avoid a claim under the EL. However if another person, a third party, were to be injured by an employee particpaitng in the event and claim against either the employee or the employer then the PL policy would normally respond and provide cover. However, the insurer might take the view that a cycle ride was outside of your normal buisness description and that they would not provide cover. Phil (if you wish to discuss call me on 0207 157 2145) PS Eire is not ususally covered under UK placed policies - you should let them know about that aspect...!

I wonder if you are actually "at work" while doing this event? If not at work then a risk assessment is not required? You would obviously look into whatever precautions are necessary anyway as any sensible person would). Why not try asking whoever looks after professional cyclist sportsmen and women for advice?