When you have an external trainer on-site what do you do in preparation for when they arrive on the day or even before they turn up? I’m specifically thinking of a trainer who you will leave unsupervised once you’ve taken them to the class / seminar room. Some things that I think you should do include: Get them signed in at reception Make them aware of any expected fire drill Instruct them how to get to assembly point if alarm sounds (provide map) Give your contact details (office number / mobile) Nearest first aider / first aid kit Location of toilets Do they have everything they need? e.g. laptop connection for presentations, flip chart Refreshments (Are they provided? Where can they get them?) Delegate sign in sheet It is Monday morning so that may not be a complete list but are there other things you would do in preparation for leaving a trainer to ‘get on with it’ or anything else you would provide them with? I’m trying to put together a comprehensive check list for people who have brought in a trainer and don’t want to miss anything important! At the same time I’m not sure if it’s relevant to go into certain things such as accident reporting (this would be covered when you ask how everything went at the end of the training).

Thanks Phil, good point about following someone else out although I think I'd still like to have told them the correct location first just to be sure...

Well said Phil. I can find out nearly everything I need from the delegates if necessary, but if the presentation system isn't up and running and there is no techie around to ask ...........