Rank: Forum user
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Hi, I wonder if anyone can help with a tricky situation I have. A colleague has approached me to complain about the noise level of another collegaue. They share an office and a lot of their work involves talking on the telephone, however one of them is particularly loud this may be due to the fact that she is partialy deaf and so I am not sure how to progress with this. The ops manager says that he cannot move them elsewhere.
Are there any noise level restictions that would apply to this suggestion, bearing in mind the disability.
Any suggestions?
Thanks
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Rank: Super forum user
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Personally I would regard this initially as a managerial/HR issue to begin with rather than wade in with H&S related issues until required to. If the employee has a hearing problem there should be a record of this or brought up in manager/employee meetings (if that happens?)
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Rank: Forum user
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do agree with MB1 cause you cannot just make an issue with regards to the noise level of your colleague, it would be better that this would be discussed in a meeting with the top management.
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Rank: Super forum user
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Jay - Regulations about noise exposure are most unlikely to apply in this case which, in any event - as MB1 suggests, is more of a HR employee relations matter than one for OS&H.
As a hearing impaired person myself who relies on hearing aids for both ears I sometimes find it difficult to get my speech volume right when using a phone, especially if the person at the other end seems quiet, perhaps because they have a quiet voice or the phone doesn't have volume adjustment. It can also be problematic if there is significant background noise which tends to prompt me to speak louder.
One way to deal with the situation could be for the affected employee to have a tactful word directly with her colleague. However, this may depend on how well they know each other and get on as colleagues. Perhaps they don't - and possibly the situation is even being used as an excuse by the affected person to get to work elsewhere. The hearing impaired employee may well know from non-work situations that she sometimes speaks too loud, and perhaps won't be upset by what her colleague says. In my case, for example, my missus doesn't hesitate to say "no need to shout" or similar - so I'm used to such advice, don't take offence and can respond accordingly. However, if the affected employee is wary about mentioning the matter to her colleague, another approach may be for someone else like a supervisor or a friend/another trusted colleague of the hearing impaired employee to visit the room and comment accordingly with appropriate tact and humour.
Another possible factor is that the phone used by the hearing impaired employee might not be suitable or needs adaptation. Until several years ago, my colleagues and I used analogue phones with handsets which each incorporated a hearing induction coil. Simply switching one or both of my hearing aids to "T" setting to pick up the signal from the induction coil enabled me to use such phones with relatively ease. When my employer changed to digital type desk phones, I was dismayed to find that the new ones had no induction coils. Also, it seemed that the designer/maker hadn't even considered offering handsets with induction coils as an option. However, my employer responded very reasonably by obtaining a 2 earpiece headset with microphone which I can plug into the phone and works moderately well along with a device which enables me to adjust the volume of the incoming sound. The device also allows some adjustment of the sound tone which is important because clarity of speech is as important as volume. However, though this arrangement worked for in my case (though it's not as convenient as having handsets with induction coils), it might not do so for the hearing impaired colleague you describe.
Another thought. I realise that I've made an assumption so far that the hearing impaired colleague knows that she is partially deaf. Perhaps she doesn't realise or doesn't want to acknowledge the fact - even if friends and relatives tell her. For many people with impaired hearing the onset of impairment is gradual, so they don't realise how much their hearing has deteriorated. Therefore, as a piece of general advice, such people should be persuaded to ask their GPs to refer them to a hospital audiology department. If this leads to them getting appropriate hearing aids, the aids can make a big improvement for them in social as well as work situations.
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Rank: Forum user
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I agree this is more of an occupational health problem than general Health and safety issue, from previous experience working in the comms industry I have a couple of suggestions to try, firstly contact the company who supplies the desk telephone to see if they can provide something which may improve the hearing on the telephone so they hear more clearly if the deafness is part of the problem as they may think they cant be heard. Next point have you tried to talk to them about the situation, we have all probably come across someone who thinks that they are talking into a machine and need to shout, also is it an open plan office or is there some way without trying to single them out put some type office screen around them to help deaden the noise.
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Rank: Super forum user
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I can only suggest that this simply isn't your problem. The "Ops Manager" is tasked with managing this. If you were approached by the individual in preference a direct approach to the Ops Manager there may be several reasons, sensitivity being the most obvious. The response you describe ( the Ops Manager unable to physically locate anyone) suggests an unwillingness to engage with employees first-hand to discuss the matter. Nevertheless, this is the job of the manager. If he/she needs support with that then they should speak with HR professionals in your Organisation.
Long story short: Managers must........manage.
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Rank: Super forum user
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Rank: Forum user
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Thanks for all your advice, I had initally passed it straight on to the HR manager as I agree it is more of a personnel issue. I just wanted to get feedback in case it was thrown back to me regarding noise levels and such. I think the comments about adapted telephones is a good one to loook at.
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Rank: Super forum user
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Jay,
Noise levels are highly unlikely to be an issue
Tell the person who is complaining you plan to seperate this noisy member of staff and put them in a room marked "Danger loud talking person" complete with mandatory noise defender sign.
Explain that although you would like to see them sacked, the namby pamby laws make this difficult toget rid of people who are not normal.
Hopefully that will resolve the annoyance which must be making their life a misery.
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Rank: Super forum user
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Yeah, I not too convinced that this is a H&S problem as such. It needs to be approached with sensitivity, perhaps the person doesn't reaalise. You might find help from the british Deaf Association.
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Rank: Super forum user
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Jay - you were right to pass the matter to the HR manager as you described. Even though the matter is not an OS&H one, it would still be useful if you could briefly tell forum users in due course if and how the matter is resolved. Such information might then be of use to others who encounter or are asked about similar situations elsewhere.
It's worth adding that some people don't know that a proportion of profoundly deaf or hearing impaired people are also affected by tinnitus, i.e. they experience the sensation of noise in their heads which is not connected with any external sounds entering their ears. The types of "phantom" noise involved can include ringing, whistling or buzzing and at different or varying levels of intensity. Thus, it's possible that the hearing-impaired employee in this case also experiences tinnitus which may make it harder for her to hear people on the phone and/or monitor her own voice volume.
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