Rank: Forum user 
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Here's a thought.
I'm trying to save all our records electronically and whilst all accidents are manually recorded using the B1510 form, do I have to save it as hard copy evidence or can I scan it in and save it electronically?
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Rank: Super forum user
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I used to work with a large concrete frame contractor, and they used a total paperless SMS, whereby everything was scanned and saved that way, fab if you have a good computer system you can rely on.
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Rank: Super forum user
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Most things can be scanned in etc thesedaye but as a BI510 is a social security document I would confirm the situation with the pensions people and noting that people should be able to gain access to their particulars as they need it
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Rank: Super forum user
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There is myth that you need to keep a paper copy of B1510. You don’t. We use a paperless( no paper forms at all; straight into the database using an electronic proforma) electronic system that captures all of the information that you get on B1510 and that fulfils the requirement of the social security regulations (yes it’s not an H&S but a Social Security issue)
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Rank: Super forum user 
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Can't remember the specifics, it's been a few years since I last had to cite it but basically the social security regs were amended in the late 80's to allow for data to be stored by advancing technologies.
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Rank: Super forum user 
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Safety Smurf wrote:Can't remember the specifics, it's been a few years since I last had to cite it but basically the social security regs were amended in the late 80's to allow for data to be stored by advancing technologies.
Yehbut ...........the report method has to be available to everyone within the organisation.
Everyone has a right to unobstructed access in making an accident book entry
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Rank: Forum user
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As long as all employees have access to your accident reporting procedure and access to the accident book when they have had an accident, the Social Security regs do not prohibit electronic storage of accident data.
So go ahead and store electronically away!!!!
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Rank: Forum user
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It's worth remembering that employees should only be able to access a blank accident report form and not the completed records, as this would likely be a breach of the Data Protection Act - hence the reason BI510s were revised with the tear off page leaving just a reference stub.
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