Rank: Forum user 
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Question for all the CDM'ers out there.....
The principle contractor is holding the main H&S file, all contractors have their own H&S file and copies of any new documents are also issued to the principle contractor to add to the main file.
All contractors on site work to the Clients (customers) permit to work system and the PTWs are held in the main Principle Contractors H&S file. Now as the contractor has to work to some PTWs should the contractor also be holding a copy of the PTW in their own H&S file too?
If not should the main H&S file held by the Principle Contractor be made available for inspection/auditing by the contractors H&S person who is carrying out the audit?
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Rank: Super forum user 
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None of the above.
The H&S file is prepared by the CDM-C and contains the information necessary for future construction, maintenance, cleaning, etc work to be undertaken safely. It does not contain PTWs for the original construction. See paragraphs 263 and 264 of the ACOP.
Possibly your site has some system for managing PTWs, but in that case it's not the CDM H&S file, and you (or the client) can do whatever you like with it. This is no particular 'should'.
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Rank: Forum user
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The Principal Contractor is responsible for providing relevant information to the CDM (C) for inclusion in the Health & Safety file. From your post, I find it difficult to picture a PC keeping PTWs in a H&S file as there is no reason to do so. Holding them in the CPP yes and to answer your query re the contractors holding a copy of the PTW - only during the time limits of the permit. There is no reason to retain copies.
The PC has no obligation to other contractors to have the H&S file readily available for inspection or audit. By mention of audit / inspection I am led to believe you may actually mean the Construction Phase Plan which should always be available for inspection / reference.
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Rank: Super forum user 
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I would avoid copying a PTW. There are obvious pitfalls there (no pun intended).
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Rank: Super forum user
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SPR, I suggest terminology is the confusion here!
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Rank: New forum user
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I totally agree with SP-----08, confusion appears to reign!
If the Client has assessed the competence of the PC, why is the Client's PTW system being used and not the PC's? I would understand if the site was still live i.e. hospital but that info has not been provided so assumptions have had to be made.......
Also, why is the Client's health and safet person auditing the CPP/site? That is the duty of the PC. Unless the audit is to check if information for the project's health and safety file is being collated correctly, then that would be understandable.
Depending on the system in place, live permits can be displayed so that details can be easily veiwed (scope, location, timing etc). Completed copies should be filed for monitoring/review purposes.
I would also recommend you never copy a permit unless it's part of the system i.e. coloured copies for PC, contractor etc as Ron suggested.
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Rank: Super forum user 
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quote=SP900308]SPR, I suggest terminology is the confusion here!
Agreed with all the prior comments, especially the confusion on terminology.
To answer your other question "does this information held by the principal contractor have to be available for auditors" .....No, if they are being awkward. Never heard of this happening though! If you do have an auditor auditing your management system a PTW will form an essential part of this system.
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