The office that I work in is looking at hot desking i.e 8 desks to 10 employees.

For Fire Wardens and First aiders we currently have notice boards located on each floor that lets staff know where they can be located.

When hot desking comes in these Fire Wardens / First Aiders may be located on a different floor / level each day which may create issues around checking the building i.e prior to an evacuation or summoning a First Aider in an emergency.

Do any other members have any guidance on how to best implement a new system when this comes into affect ?

Thanks

In a previous life, we had photo i.d. displayed on the first aid and fire info posters - these were also shown to visitors/contractors.

Somewhere (I'm not sure where, probably in a magazine or in the depths of the internet) I've seen a workplace that had cards in holders (one side green, the other red) on the entrance to each floor, once a fire warden had done a sweep they turned the card over to show the floor had been checked. I'm not too sure if this would work in your workplace, but it could be worth considering.

After typing this (but I've typed so I may as well press post!) one problem I can see is that someone would have to check the cards, and this comes back to the original problem!

Thanks for everyones answers on this.
nic168 yes we do have extension numbers for Fire Wardens and First Aiders. Ron until I have seen light of management recommendations I will not be able to see if there is a purpose fit for the solution.

I was hoping some other business / company already "hot desking" methods.

Thanks

I suppose I will have to make a defence of hot-desking. At our place we have about 50 labs, where the majority of our staff work. While they do not need a desk all of the time they do need to get acess to a computer for emails, other forms of communication and to write up reports. Those that on average spend less than a couple of hours a day on the PC ‘hot desk’ ie do not have desk permanently assigned to them.
First aiders is not a problem. They will have little signs/flags that they take with them so that staff can keep track of them. If a First aider cannot be found locally in lab block staff contact the security desk and they use the Public address system to summon a first aider. ‘Call them and they will come’.
As to fire wardens, I am not sure what the issue is. When a block is evacuated for a fire alarm everybody leaves and the fire wardens go through the block they have been assigned to look after and make sure everybody has come out and then they go to the assembly point and wait until they are told by radio that the fire alert is a false alarm and they let everybody back into the block.

"if the alarm was to go all the ones on one floor would meet "

Are you joking"? Just teach/train everyone to leave when they hear the alarm- drill it into them.

Yep, the idea is fire wardens will :
Ensure the effected areas are cleared, they can do this by ensuring they are the last ones out
Provide any/such assistance that any vulnerable staff may need to ensure a safe and timely exit
Ensure that the i/c or whatever you call the gadgy has the information to pass to the approriate emergency services.

Or you could, if practical, have a bleep system in place, it works for us with regard to 1st Aiders anyway. Fire Wardens not so much, they should be alerted by any fire alarm that you have in place.