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griffo28  
#1 Posted : 14 June 2012 13:26:44(UTC)
Rank: Forum user
griffo28

Hi, I am writing some guidance on the vetting and management of contractors. I would like to give our organisation (which generally has non construction activities), a tool to decide whether to follow a low risk or high risk approach to assessment. The low risk approach being a questionnaire for the suppler to complete which is drawn up by our organisation. For higher risk contracts (i.e. high risk = the risk posed by the activity being undertaken by the contractor), we would use a SSIP member. Does anyone have any advice as to what to include in a set of questions to determine if a contract is likely to be low or high risk (I appreciate there may be a middle category)? I was thinking along the lines of any construction activity, any activity which involves work at height and any activity where the severity and likelihood deem the activity to be a high risk. Any suggestions would be welcome?
Ron Hunter  
#2 Posted : 14 June 2012 13:39:02(UTC)
Rank: Super forum user
Ron Hunter

Why discriminate? When the accident happens, who will be justifying this "high"/"low" risk approach? Why not make best use of commercial PQQ schemes and apply them across the board?
David Bannister  
#3 Posted : 14 June 2012 13:51:12(UTC)
Rank: Super forum user
David Bannister

Discriminate away! Requiring a hygiene contractor or photocopier servicing company to jump through the same hoops as a steel erector or tank cleaner is lunacy and part of the reason we as a profession are ridiculed. Your own knowledge of the task and assessment of the scale of disruption likely should guide you to determine whether the contract is "low" or "high " risk. This does not require a higher degree to decide and should be well within the skillset of any half-competent purchasing or comissioning manager.
DP  
#4 Posted : 14 June 2012 14:07:58(UTC)
Rank: Super forum user
DP

I get what Ron is saying and in principle it’s a valid point of view - but I think I get where your coming from too - I did the blanket approach to PQQ for all our contractors and they are many. You can end up asking then totally irrelevant questions for what's required - so I streamlined it down to suit - I did not base this on risk but what we wanted from the supplier and the necesarry information we required. It did end up looking somewhat risk based as for construction projects we obviously required much more detail as apose to suppliers who manitaied our automatic front doors. Therefore, I get where your coming from. As for what to go in there what do you want them to do?
A Kurdziel  
#5 Posted : 14 June 2012 15:27:44(UTC)
Rank: Super forum user
A Kurdziel

The number of these questionnaires I have been asked to complete which are completely irrelevant boggles my little mind. The best one was a for company that builds wind turbines and they treated us like any other contractor and asked all of the questions you might expect if you were installing a wind turbine eg PPE how you select it and how do you ensure staff wear it, electrical safety, do you use qualified electrician etc; the job we had bid for? A simple research report describing the likelihood that the wind turbine would interfere with migrating birds! This was to be done by one of our employees working in his own office. Yes discriminate
Ron Hunter  
#6 Posted : 14 June 2012 16:14:00(UTC)
Rank: Super forum user
Ron Hunter

It is of course important to discriminate between "contractor" and "supplier." David, even that Hygiene Supplier may on occasion be tasked with fixing a dispenser to the wall (asbestos awareness, avoiding hidden services). Why wouldn't you want a photocopier servicing company to be able to demonstrate that they have an effective SMS (which includes assessment of the competency of their engineers)? Wouldn't you explore these issues as part of the tender and contract award process?
aud  
#7 Posted : 14 June 2012 21:58:24(UTC)
Rank: Super forum user
aud

Ron: It's rare I take issue with your valued views, but . . whilst the supplier / contractor divide is a good one (AKs research report would surely fall into 'supplier' category, yet who convinces / advises the client?). However the example you give of a hygiene supplier fixing item to a wall, is contracted work - and the client also has a duty to inform contractors of hazards which they 'own' (ie. asbestos, buried services). Why should one employer care about the safety management another employer uses, if there is precious little risk from the relationship? When bringing in a contractor to do hot work, use serious chemicals or similar, which could impact on the client employer's staff, or public, then yes - do care. Proportionally. It takes more effort to be discriminatory; it is easier, at least for the client, to just use a metaphoric 'sledgehammer' and ask every potential contractor (including suppliers) every possible question, thus reinforcing the H&S OTT reputation.
Ron Hunter  
#8 Posted : 15 June 2012 00:38:11(UTC)
Rank: Super forum user
Ron Hunter

Perhaps it is worthwhile reconsidering the purpose and the mutual value of commercial PQQ systems - certainly all those within SSIP. They are intended to be applied to ANY contractor, with a purpose of determining whether that contractor's baseline Safety Management System meets acceptable minimum criteria. PQQ systems do not discriminate between those who build tower blocks and those we engage to clean them thereafter. For me, the relative quantification of potential risk arising from the act or omission of the contractor is essentially irrelevant in this context. In summary: >All employers (and in this context, contractors) are obliged to have legally compliant SMS. >Employers engaging contractors are expected to exercise due diligence in determining the competency of their appointments. >Use of commercial PQQ systems (along with a recognition of mutual and equivalent schemes) is a mutually beneficial and cost effective way to deal with these baseline issues at tender or long-list procurement stage, freeing up the resources of the commissioning employer to focus on the more specific and local risk issues and performance measurement after appointment - the points in the contract process where proportionate consideration of risk is actually relevant and important. I do not and will not subscribe to any suggestion that commercial PQQ systems are relevant only to "higher" risk industry or trades. Neither do I consider the use of PQQ systems across the board to constitute any sort of 'sledgehammer' or disproportionate approach. The only real problem with PQQ is a failure by many employers (and particularly larger clients) to recognise and accept them in a non-discriminatory fashion. It is that client failing which is likely to result in yet another costly and confusing revision of CDM- something the whole construction supply chain could well live without.
A Kurdziel  
#9 Posted : 15 June 2012 10:03:15(UTC)
Rank: Super forum user
A Kurdziel

ron hunter wrote:
Perhaps it is worthwhile reconsidering the purpose and the mutual value of commercial PQQ systems - certainly all those within SSIP. They are intended to be applied to ANY contractor, with a purpose of determining whether that contractor's baseline Safety Management System meets acceptable minimum criteria. PQQ systems do not discriminate between those who build tower blocks and those we engage to clean them thereafter. For me, the relative quantification of potential risk arising from the act or omission of the contractor is essentially irrelevant in this context. In summary: >All employers (and in this context, contractors) are obliged to have legally compliant SMS. >Employers engaging contractors are expected to exercise due diligence in determining the competency of their appointments. >Use of commercial PQQ systems (along with a recognition of mutual and equivalent schemes) is a mutually beneficial and cost effective way to deal with these baseline issues at tender or long-list procurement stage, freeing up the resources of the commissioning employer to focus on the more specific and local risk issues and performance measurement after appointment - the points in the contract process where proportionate consideration of risk is actually relevant and important. I do not and will not subscribe to any suggestion that commercial PQQ systems are relevant only to "higher" risk industry or trades. Neither do I consider the use of PQQ systems across the board to constitute any sort of 'sledgehammer' or disproportionate approach. The only real problem with PQQ is a failure by many employers (and particularly larger clients) to recognise and accept them in a non-discriminatory fashion. It is that client failing which is likely to result in yet another costly and confusing revision of CDM- something the whole construction supply chain could well live without.
So Ron are you saying we should had to demonstrate that we now how to deal with asbestos/electrical safety and plant so that our scientist could write his report? I think that when we draft our contractors's questionnaire we will ask questions about risk assessments for genetically manipulated organisms and radioisotopes for the guys that do the gardening on our site!
Ron Hunter  
#10 Posted : 15 June 2012 13:15:54(UTC)
Rank: Super forum user
Ron Hunter

achrn: Quite the opposite. I refer you to my post at #6: It is of course important to discriminate between "contractor" and "supplier." The commissioning and preparation of a report (provision of a service) does not meet any definition of 'contractor' I would accept and the application of a contractor assessment pqq process is wholly incorrect. I sympathise with you on that one - a client misapplication typical of those I allude to above.
Ron Hunter  
#11 Posted : 15 June 2012 13:17:47(UTC)
Rank: Super forum user
Ron Hunter

Oops! Apologies to A Kurdziel (and to achrn) - I got you mixed up!
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