Rank: New forum user 
|
Can anyone steer me to a definitive list of Health & Safety records that must be kept under statute, and for how long.
|
|
|
|
|
|
Rank: Super forum user 
|
Gill
This is a subject that has been previously covered.
That said to answer your question we need more info on what you wish to archive or dispose?
If health related then consider a retention period of 40 years, other documents then have a sorter period that the company describes and subscribes to, an average is usually 10 years but with electronic archiving the time period is endless unless corrupted.
Badger
|
|
|
|
|
|
Rank: Super forum user
|
Gillett39617 wrote:Can anyone steer me to a definitive list of Health & Safety records that must be kept under statute, and for how long.
Hi ya,
If its the likes of HAVs/COSHH/asbestos/health surveillance then its 40 years, some require until the person is 75 years of age (cant remember what that is though off hand).....
With regards to everything else, I normally just scan them and file with the project.
|
|
|
|
|
|
Rank: Super forum user
|
Hazardous Substances
A, Material Safety Data Sheets
B, COSHH Assessment forms 40 years
2 Training
3 Fire Alarm, Maintenance and Practice Drills Site 5 years
4 Lifting Equipment Inspection and Testing Site 5 years
5 Risk Assessments Undertaken Site 5 years
6 Radiation Equipment Safeguard Testing Site 25 years
7 First-Aid Personnel 5 years
8 Fork-lift Drivers 5 years
9 Pressure Systems 5 years
10 Mobile Platform operators 5 years
11 Site Safety Inspections 5 years
12 Site Safety Audits 5 years
13 Site Safety Committee Minutes 5 years
14 Statutory Inspections 5 years
15 Safety Organisation Structure and Appointments 5 years
16 Visits of Enforcement/Inspection Agencies Site/Corporate 10 years
17 Health Monitoring 40 years
18 Accident and Incident Reports 10 years
19 Permit to Work Documents 5 years
20 Site Health and Safety Files 25 years
21 Machinery and Safety Devices Declarations Site 10 years
22 Details of relevant Surveys undertaken and outcomes 40 years
|
|
|
|
|
|
Rank: Super forum user
|
Statutory only.
Working time: 2 years from date on which record made (not H&S really!)
Workplace accidents / ill health: 3 years after date of last entry.
Records of monitoring of exposures to hazardous substances (when exposure monitoring is required under COSHH– Reg. 10(5) General exposure – 5 years
Genetically Modified Organisms (Contained Use) Regulations – 10 years
Persons exposed to Hazard Group 3 microbiological agents COSHH Schedule 3,
40 years from date of last entry
Control of Lead at Work [CLAW] Reg. 9(4), 18(4); Personal exposure of identifiable employee – 40 years
Health records of personnel under occupational health surveillance;
COSHH Reg. 11(3); CLAW – Reg. 10(3); Control of Asbestos at Work – Reg. 10(5))
40 years from last exposure or entry on the record
Radiation dose records and health records for classified persons
Ionising Radiations Regulations 1999 – Reg. 21(3)
50 years, or until age 75 of the individual, whichever the longer.
CDM Safety File: For life of building (not actually specified as a legal requirement as far as can see but . . . )
Basically advise to keep other records (select from anyone elses or your own list) which may be relevant to defend civil claims, min. 3 years, but could be longer. Even prosecutions can take a while but you probably know when this is a possibility.
You may want to set a 'policy' for retention or you could get overwhelmed, or confused between statutory and 'nice to have'.
|
|
|
|
|
|
Rank: Super forum user
|
Gillett, PM me your email addy and i will send something your way that should help you out.
|
|
|
|
|
|
Rank: Super forum user
|
If you are dealing with people [ baby, young child, early teenager etc.] under 21 the records are kept from the time of the event until the person is 21 and for 3 years afterwards and possibly longer if they were exposed to asbestos etc.
|
|
|
|
|
|
Rank: Super forum user
|
Bob - agree what you say is usually recommended for civil claim situation - but not statutory. It could be added to the organisational strategy for record retention where relevant.
|
|
|
|
|
|
You cannot post new topics in this forum.
You cannot reply to topics in this forum.
You cannot delete your posts in this forum.
You cannot edit your posts in this forum.
You cannot create polls in this forum.
You cannot vote in polls in this forum.