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MJ124  
#1 Posted : 17 January 2014 09:38:32(UTC)
Rank: New forum user
MJ124

Within my organisation there is a 1 page SHEQ policy statement - Safety, Health, Environmental & Quality.

I'm soon to take over as the Group SHEQ Manager and really think there should be more to each subject, i.e. maybe a page on each.

My question is, could I still keep the SHEQ Policy statement but also have an individual policy statement on each system with a lager detailed statement, which would sit within my SHEQ Manual?

As we have to display the SHEQ Policy statement, my initial thoughts are to replace and have instead;

Health and Safety Policy Statement

Quality Policy Statement

Environmental Policy Statement

Fire Policy Statement

Which would then give a more detailed statement. Is it common to have a SHEQ Policy instead of seperate statements? I just dont feel it says enough on its own?

Your views would be very much valued.
Frank Hallett  
#2 Posted : 17 January 2014 10:00:07(UTC)
Rank: Super forum user
Frank Hallett

Good morning MJ - you don't identify what business takes place ast your site[s]; so specific response isn't practicable.

So, I'll get the least worst comments out there straightaway!

You appear to be describing the H&S Statement of Intent rather than the actual H&S Policy that is the document by which the organisation actually manages H&S.

Given the info that you've provided; it appears that you may well have inherited a deficient H&S system in that it possibly doesn't meet the intent or requirement of the HSWA and supporting Regs.

May I suggest that you could revisit the HSE Guidance on what a H&S Policy should consist of and include. My view is that it should cover, as a minimum, the requirements of the MHSW Regs and a few others [a very simplistic view but without additional info the best here] that are relvant to what your business does.

It's also possible that you will need substantial additional competent assistance on this.

Frank Hallett
imwaldra  
#3 Posted : 17 January 2014 11:50:30(UTC)
Rank: Super forum user
imwaldra

I've seen plenty of organisations that have 'subsidiary', policies, e.g. for smoking, drugs & alcohol. Often this arises when a new area of risk is being tackled with some link to OSH but also affecting other areas, particularly HR.

I've never seen a separate Fire Policy, I suggest fire is just one hazard within the H&S area, and pretty rarely that significant. I have seen plenty of integrated SHEQ Policies. I know what HASAWA says about H&S Policy statements but in my experience it is normal to have just a single page succinct Policy statement, personally signed and perhaps with a photo as a signal of top level commitment and then to have all sorts of other documents to detail the organisation and arrangements for implementing the high-level policy.

Hopefully you have some kind of documented Management System and usually that's the next level down below the policy. If you follow ISO standards, you might have integrated Certification, but usually the QMS, EMS and OSHMS are separate, though some organisations have an integrated business MS that covers them all.
jay  
#4 Posted : 17 January 2014 12:04:48(UTC)
Rank: Super forum user
jay

I would refer to the specific ones as "arrangements" rather than "policies". After all, what is referred to by the generic term, "Health & Safety Policy" is -

1) Statement of Policy (intent)
2)Organisation Structure/Responsibilities
3) Arrangements (procedures etc)

The better arrangements I have seen are fairly short, one page bullet points/similar objective type ones that are supplemented by more detailed SoP etc where appropriate.
jay  
#5 Posted : 17 January 2014 12:08:43(UTC)
Rank: Super forum user
jay

Does the fact that there is a combined HSEQ Policy Statement dilute the actual implementation of each aspect and by seperating the Policy Statements, what difference do you expect?
jonpsych  
#6 Posted : 17 January 2014 12:35:10(UTC)
Rank: Forum user
jonpsych

The provision of a seperate Fire Policy depends on the type of business. If the business has a higher risk of fire or high risk of injury or death from fire (businesses with residential elements such as hotels and prisons) then I would expect to see a seprate fire policy laying out who is responsible for what
peter gotch  
#7 Posted : 17 January 2014 13:24:28(UTC)
Rank: Super forum user
peter gotch

Nothing wrong with an integrated approach. Each dealt with as an integral part of the line management function.
bob youel  
#8 Posted : 17 January 2014 15:41:45(UTC)
Rank: Super forum user
bob youel

Nothing wrong with an integrated approach provided H&S is given the position that it should have noting that a H&S policy is a legal requirement where other areas are not

I find that on many an occasion the S&H part of a SHEQ policy gets put to the back
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