Rank: Forum user 
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Good morning,
I don't know my way around the site very well at the moment so can someone please direct me to information on retention periods for H & S documents once the project has finished?
I have been able to find lots of peoples opinions on this but can't find the source of their information.
Reason for query - Rogue employee who insists on throwing paperwork away and I would like to show him something 'official' to back up my statements.
Thank you in advance.
Pattt
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Rank: Super forum user 
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There are recommended limits but my advice is hang on to everything for as long as possible.
Ambulance chasers prey on companies that destroy records.
Typical exchange:
We represent Joe Blogs who has recently had to stop work and is living on benefits, due to a reoccurring back injury. He used to work for you seven years ago and tells us he never received any manual handling training during that time. We are seeking damages on his behalf.
Thanks for your letter we have looked though our archive and have found references to Joe Blogg’s training records and pre-job briefs that he signed into. See you in court.
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Rank: Super forum user
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Tend top agree with Walker although claims will be limited to the 3 years after incident in most cases.
We keep most hard copy records for 5 years ( risk assessments, method statements, safety inspections etc ).
Any records relating to injuries are kept for 10 years.
Training records are kept ongoing and for 5 years after individual has left business.
Occ Health records and CoSHH are kept ongoing. From memory CoSHH records need to be kept for 40 years? - not sure if this has been amended in the new version.
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Rank: Super forum user
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Martin,
3 years from when the injury become apparent so
Deafness
Asbestos
Back backs
COPD
Cancers
etc
can be donkeys years after, which is why I say keep everything
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Rank: Super forum user 
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If you go to the CIPD website you can get a free account with them, which allows you to use their factsheet on this very topic. It quotes retention periods and gives the associated statute. Also gives recommended periods of retention for those without statutory requirements.
cheers
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Rank: Super forum user
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walker
point taken - agree.
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Rank: Forum user 
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I would also concur with this!
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Rank: Super forum user 
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Whilst I definitely agree that companies should keep everything in terms of documentation, all is not lost so to speak if companies do 'lose' them. I remember many years ago the organisation I worked for lost everything and I mean everything in a major flood. As a consequence about a year or so later a couple of 'chancers' decided to make a claim against the business. The company then called on present and ex-employees who were in positions such that made them able to make statements that confirmed all was well with the company procedures etc. The statements were used in court and the individuals lost their claim.
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