Rank: Forum user 
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Hi all.
My company have asked me to look at the idea of setting up a health and safety intranet site to be accessed by managers and staff.
Is this available anywhere as an off-the-shelf package, or can you recommend a company that can do this for us please?
Has anyone here already done this, and is there and advice you can give me please?
Kind Regards, Steve.
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Rank: Super forum user
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Why not have a look at some of the systems that are 'open'? Many Universities have a great deal of their safety information visible on the internet. It can contain things like your policies, advice on how to do risk assessments, blank forms, bulletins, emergency procedures, and campaigns that you are running.
The only difference, so far as I am aware, with an Intranet is that it is not accessible to those who have not got permission. This will allow you to put more sensitive data on it such as inspection records, the filled in forms for risk assessment etc, training records, etc.
My computing department set up folders with differing levels of permission (world wide, University only, Department only) and I have populated them with pages written in html and documents in various formats relevant to the access permissions.
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Rank: Forum user
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We use an intranet software called 'Red-Dot' which has among other things the entire SHE management system on it. The format we use are a series of overview screens with links to further pages until eventually after navigating through to the section required there are links to the actual documents.
We have our own IT department who set all this kind of thing up so not sure of the initial set-up. We also use a software called DMS portal in conjunction with Red-Dot, i'm sure researching these two softwares should help you on your way.
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Rank: Forum user
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Hello.
We have set up a Company Internet (not intranet) site so that personnel from all over the world can log on and download everything and anything HSQE (including policies, procedures, certificates, meeting minutes, bulletins etc).
It requires registration and has varying permission levels dependent upon what level/ role the employee has.
I preferred this way as it was more accessible than an intranet site. As HSQE Manager I receive and vet all applications to register.
It is a great way of document control too as it provides latest versions of documents globally.
It is also a good way of letting clients view our HSQEMS for prequalification/ tendering purposes as we can grant them limited/ temporary registration for desktop auditing purposes.
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Rank: Super forum user
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Steve - I have done this twice using Microsoft SharePoint. I did it all myself once the IT Depts had set up the site framework and given me Admin permissions.
The most important thing before you start is to sit down with a blank piece of paper and get your company to define exactly what they want to use this site for. Is it simply for sharing documentation or do they want something a bit cleverer than that? Without knowing what your actual requirement is then it's impossible to know what packages you might require.
You may well find you already have SharePoint. This was the case with both the companies I worked with. they just weren't using it to anything like its full potential!
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Rank: Forum user
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Steve, My previous company set up a company intranet using Google Sites. The IT department set the site up and then handed me total control of the health and safety section of the site.
Once the rest of the company saw the benefits it then extended to cover all other departments, ie Sales, Transport, Finance, etc.
Regards, Steve.
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Rank: Forum user
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Oops, I've just realised that I've answered my own post from a few years ago.
More caffeine required!
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Rank: Forum user
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I've kept it even more simple.
There's a folder on our shared server where information of this nature is stored, generally in PDF form, and available to anyone with access codes to the server.
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Rank: Forum user
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Like Jane I used to work in a University and we had web pages dedicated to safety with different levels of access
If your company already has already set up webpages for other purposes I would speak to your IT people
Using programs to set up webpages is relatively easy.
But before you populate it is worth asking what others want to see on it.
Its very easy to fill it up with information which you may think is useful but others do not see it in the same light.
Also be careful that you don’t place personal information on it which might infringe the Data Protection Legislation
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Rank: Forum user
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We use SharePoint and I think its a great tool altogether.
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Rank: Forum user
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I used to be a web developer in a previous life so felt that this would be an excellent way of allowing all staff access to safety documentation. However, over the subsequent months I spent way to much time updating the website and generally tinkering with it.
In the end I binned the web site idea and created an interactive excel spreadsheet to directly explore and allow access to the contents of the h&S section of our server - hence, I update an H&S doc and it is immediately reflected in any staff search results.
Aside from the initial programming (all copied and tweaked from web based excel help sites) the system was much easier to administer.
I even programmed a little installer program that I emailed to all staff to save me having to go round every staff member to install manually.
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