How do you guys manage HSEQ deliverables day to day:

Spread sheet, Gantt Chart, App, Software etc. I'd be particularly interested to hear from those managing to ISO 9001, 14001 and OHSAS18001.

Many thanks
Simon

Simon,

The way we manage day to day HSQ&E concerns is determined by the nature of our works and how our company operates in relation to structure and culture. We are a construction sub contractor in groundworks and reinforced concrete frames and as such would be deemed as carrying out high risk activities.

In short we have a suite of standard documents covering legal requirements under most regulations based on inspection, both visual and recorded and record keeping. Along with our management systems, which are ISO 14001 and ISO 9001 accredited. We will be seeking OHSAS 18001 next year, that said however nearly all of clients require us to be accredited to a raft of schemes requiring external audits also. These scheme are based heavily on all three standards, so I do not expected difficulties in achieving OHSAS 18001.

On a live project weekly document submissions are made to our clients who use this information to generate league tables rating all the sub-contractors on the project. This clearly creates competition which can encourage improvement.

We are starting to look at software solutions for the recording of vibration exposure times for operatives using tools that emit vibration.

I hope this helps with answering your question, as long as I haven't shot off on a tangent.

Regards

Joe

This seems quite a broad question as different sizes organisations will put different responsibilities on this role.

Ultimately it's going to boil down to either personal organisation/management or management of staff (where applicable).

I use a rolling document which I set out my months worth of 'actions'. I then use this at H&S committee meetings to update those who are present on what we are doing and what actions we are taking. This meeting then helps to inform what the next months document will look like. If someone raises concerns over something, I will add this into the document, set a target date and allocate a person where needed to address the task.

For things that come up outside of the meeting they get added in on an as and when basis.

For routine tasks (i.e. management reports, inspections, audits, reviewing RAMS etc) these are put into my diary and are then also transferred into the rolling document as a log of what I am up to that month.

I hope that helps, but if that is unclear then let me know and I will try to clarify!

I'd be pretty interested in seeing that If you are willing to share your hard work?

I think the place to start is with some form of improvement plan, this will document your aim's, targets and goals.
So you need to draw a base line and start off from there, look at your systems, kpi's and other data that you might use and see how you could possible improve them. Start with the low hanging fruit first, this will build confidence in the system and you will gleam quick results, but it also needs to be risk driven. It needs to be transparent and input from all interested parties and from above is essential.