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Recorded Inspections of Plant (Diggers / Dumpers)
Rank: Guest 
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Hi all
I am looking at the frequency with which inspections of plant needs to be recorded. I am not talking about regular services after x number of hours, but rather recording the visual inspections that are carried out.
Currently our operatives are asked to record one inspection per week, but to visually inspect each day. I was wondering if there is any guidance out there for the frequency of these inspections. PUWER says that:
(2) Every employer shall ensure that work equipment exposed to conditions causing deterioration which is liable to result in dangerous situations is inspected—
(a)at suitable intervals; and
(b)each time that exceptional circumstances which are liable to jeopardise the safety of the work equipment have occurred,
to ensure that health and safety conditions are maintained and that any deterioration can be detected and remedied in good time.
But I can't seem to find anything specific and was wondering if there was perhaps an ACoP or HSE Guidnace thingy that may have more detail?
All help appreciated!!
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Rank: Forum user
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I know it may seem trite but the frequency of inspection and examinations will depend on the equipment, the usage (frequency and type) and the conditions (weather, used near salt water etc.)
In addition any previous well known defects or incidents may be a factor.
User checks and operational checks such as brakes, steering, lights, guards of dangerous parts should be factored in to your regime.
In essence it’s down to you to determine a suitable and sufficient inspection and examination regime which fits with how your company uses the plant.
Hope this is of some help
Regards Dave
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Rank: Forum user
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It would be difficult to argue against pre use daily checks. They are done by most establishments for Fork Lift Trucks.
They could be recorded on a paper record, or systems such as Scafftag offer daily checks solutions.
If the inspection is carried out, it should be recorded in some way.
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Rank: Super forum user 
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It's common practice by plant suppliers to provide a daily pre-use checklist which must be completed by the plant operative prior to use. Now, these often become nothing more than a tick in a box... they still must be completed.
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Rank: Guest
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Thanks all.
As I mentioned before, all plant is inspected for defects daily although only one of these is recorded per week.
Im really after any guidance notes or official documentation that lays out a time period but from what has been said so far it doesn't seem that there is any!
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Rank: Forum user
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I used to work in the quarrying industry and we obviously had a lot of the types of plant you are talking about. Our inspection regimes consisted of the following out with the services regimes stated by the manufacture:
Daily Checks carried out and recorded by user (I think I may still have a copy of the form I designed for this somewhere if you want to see it but the whole week was recorded on one A4 sheet)
Tyre Pressures checked and recorded ever two weeks
Tyres inspected ever month by independent tyre supplier
Brake testing carried out and recorded every month
Mirrors checked every month
Quarterly inspections carried out by independent plant advisor
Our machines worked anything up to 110 hours per week as some of our sites did both day/night shifts in very hazardous conditions
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Rank: Forum user
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There is a new guide to maintaining roadworthiness, by DVSA released in april this year - do a search and google will bring it up.
it outlines the key aspects to a maintenance system and what wolud be good fro trucks.
they are no different to machines, and you can also use the vosa/dvsa youtube inspection "check it out" film to get people to understand responsibilities.
go for recorded nil-defects and also a defect book. make it plain that if someone else drives it they do the same, so that they ensure the blame doesn't rest with them for the damage that x did whilst you were in the meeting about risk assessments ...
It will also encourage ownership, time keeping records,
design your own forms so they cover what is important to you.
good luck
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