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Colossians 1:14  
#1 Posted : 10 March 2015 09:01:14(UTC)
Rank: Forum user
Colossians 1:14

Ive got loads of site specific electronic file Risk Assessments from 2010/11. Delete or keep to free up disk space?
jodieclark1510  
#2 Posted : 10 March 2015 09:10:52(UTC)
Rank: Super forum user
jodieclark1510

I keep mine on a portable hard drive at the minute- I don't like letting things go :-)
ashleywillson  
#3 Posted : 10 March 2015 09:22:20(UTC)
Rank: Super forum user
ashleywillson

I tend to keep everything for 5 years.
Alfasev  
#4 Posted : 10 March 2015 11:22:50(UTC)
Rank: Super forum user
Alfasev

In a previous life I looked at this and there are no set answers. We were looking to protect ourselves from rising insurance costs following numerous (and rising) speculative accident and ill health claims. Some claims have statute time bars but others do not, particularly ill health but we got legal advice. The plan was to be in a position to quickly reject false claims by having the required evidence to do so. Even in the first year we were able to reject a number of speculative accident claims, however all documents had to be archived not just the risk assessments.
PIKEMAN  
#5 Posted : 10 March 2015 12:20:37(UTC)
Rank: Super forum user
PIKEMAN

The answer is simple. Have a document retention policy.
Colossians 1:14  
#6 Posted : 10 March 2015 13:05:53(UTC)
Rank: Forum user
Colossians 1:14

Pikeman wrote:
The answer is simple. Have a document retention policy.
I have 40 years is my policy. I just wondered what other people do?
A Kurdziel  
#7 Posted : 10 March 2015 13:16:08(UTC)
Rank: Super forum user
A Kurdziel

It really depends on what types of risks are involved. If the risk is short term injuries (broken bones, amputations etc) then the injured party has three years from the time of injury to make a claim so keeping it for 5 years should be enough but if the issue is long term health problems (eg exposure to asbestos) it can be decades and so this documentation should be kept for let’s say 40 years. Not a definitive answer I’m afraid.
JohnW  
#8 Posted : 10 March 2015 14:01:11(UTC)
Rank: Super forum user
JohnW

In these days of electronic documents it takes little effort to keep all archives. I have kept everything since I became a self-employed consultant (8 years) and have worked with over 30 customers The RA archives can be useful to demonstrate for example - that the noise risk assessments in a working area were suitable and sufficient 8 years ago - explain to engineers the history, how risk assessments of a particular process have developed over the years, what changes e.g. maintenance, accidents etc were responsible for revisions - evidence for auditors or inspectors that there is a suitable documented risk assessment revision process in place
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