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I'm looking at how we manage our subcontractors, at the moment we issue them a questionnaire which they complete and return along with copies of membership certificates, insurance details, qualifications, etc which we then review annually. We had looked at asking all our subcontractors to join ConstructionLine but that didn't go ahead.
I think the questionnaire we have is pretty wordy, its almost 17 pages long - does anyone have a similar questionnaire they use when vetting subcontractors? I'm looking to compare what we are asking compared to others.
Thanks
Martin
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Rank: Super forum user
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Martin
PM with your email and I will send you something on.
Jonty
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Rank: Forum user
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We have a similar form covering Safety, finance, insurances, quality, enviro etc.
The safety section is little more than a page. If sub-contractors are members of CHAS, Safe Contractor etc. and provide an in-date certificate then that's enough to go on our suppliers list.
Andy
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Rank: Super forum user 
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You could have a look at PAS 91 and draw some ideas from there- it s a big document to read through but the points for the pre-qualification questionnaire and quite transferable across different trades
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Rank: Forum user
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jodieclark1510 wrote:You could have a look at PAS 91 and draw some ideas from there- it s a big document to read through but the points for the pre-qualification questionnaire and quite transferable across different trades
that's where our original questionnaire came from and I think that's why its 17 pages long!
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Rank: Super forum user
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Fair enough, then again some sections outright don't apply to us so I suppose that is where they were taken out, and certain sections we hold separately for consultants etc.
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Rank: Forum user
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jodieclark1510 wrote:Fair enough, then again some sections outright don't apply to us so I suppose that is where they were taken out, and certain sections we hold separately for consultants etc.
the problem we have is the types of subcontractors we are using. We have subcontractors who can complete the questionnaire and will have ISO accreditation, be members of CHAS, Safecontractor, Constructionline, dedicated H&S resources, etc... and then we'll have a one man band who'll be asked to complete the same questionnaire! I think we need a form and process for an exemption
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Rank: Super forum user
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We do also- in that case we do a couple of reference checks on previous works and make sure they have the right level insurances etc and if the opportunity arises spot check on site to make sure they are working in a safe manner. We have online files for each contractor so they are assessed on their own merit
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Rank: Super forum user 
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Better to encourage (or insist upon) your contractors signing up to an SSIP (or similar) scheme.
Your time could be better spent ensuring the contractors deliver appropriate standards of H&S on-task.
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Rank: Super forum user
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I agree Ron, but a one man band leccy who does some ad hoc work for us isn't too inclined to go through hoops to get a few odd jobs here and there. A lot of our more regular and bigger contractors do hold an accreditation as they work nationally. We have such a huge mix, and also some we may only use not only at certain times of the year but might not use them from one year to the next so I think there is a bit of common sense and balance to be considered too.
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Rank: Forum user
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jodieclark1510 wrote:I agree Ron, but a one man band leccy who does some ad hoc work for us isn't too inclined to go through hoops to get a few odd jobs here and there. A lot of our more regular and bigger contractors do hold an accreditation as they work nationally. We have such a huge mix, and also some we may only use not only at certain times of the year but might not use them from one year to the next so I think there is a bit of common sense and balance to be considered too.
that is the issue we have, we have some subcontractors who'll do work for us on a labour only basis and our engineers will write the risk assessments and method statements which the subbie will sign onto as if they were an employee - we'll inducted them too both they start on a job/project
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Rank: Super forum user
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You do all that, then you've no option but to closely supervise the work as well - you've taken no steps to satisfy yourself as to the competency of the contractor appointed.
Always difficult to strike a balance, but the recent Tullis Russell prosecution and the dismissal of their services manager on a count of gross misconduct should serve as a cautionary tale.
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Rank: Forum user
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If a subcontractor works for you under a labour only basis and you are directly controlling the work they do and how they do it, you should treat them as an employee for the purposes of h&s.
If you bear this in mind it may help you identify the questions you can cut out of a pre-qualification process for these particular contractors and just focus on insurance and competence.
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