Hi Rayrapp,

thanks for your reply, really appreciate it. I can confirm the lift, gas supply, ECIR are all performed by the landlord also. There are no risers, dry or wet and the property was built in 2007, so no asbestos.

With regards to the FRA, that was another query we had. We are going to request all tennants have this done and then submit to us once complete. Going forward, we are then going to request documents such as proof of insurance and FRA's etc on a yearly basis.

Do you think that seems like a reasonable approach?

...but you also need a fire risk assessment for the common parts.

Speaknig of legionella, HSG274 Part 2 has a section on shared premises that sets out the framework for a fairly reasonable and legal approach to addressing this sort of issue across all hazard types.  Look at the contracts, co-operate and co-ordinate where risks are shared, and ensure you fulfil your side of the duties.  Where there is overlap e.g. escape routes, water systems etc., then make sure you all discuss those overlaps and ensure everything works as expected by all.  Timely communication between parties always likely to be the most critical thing....which tenants are often incapable of doing.  So good luck!

Great point MEden380!

We make a point of regularly communicating with all tennants and we do have a procedure in place with a "one out all out" policy. The fire alarm does cover the whole building too and is interlinked etc.

I certainly think formalising the communication process by planned annual meetings would be a great idea. would also make sense to do this following a fire drill too perhaps to also debrief the drill ans then cascade the information back to their respective areas.