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Hi, I am currently trying to transfer our paper based SHE Policy / Manual onto an on line system which has a lot of information populated by template which can be adapted to suit. However, I have noticed that my predecessor cross-referenced every procedure and guidance document to the relevant clause number of 14001 and 18001. Do I have to continue with this? As the auditing process is more based on processes I feel the clause numbers can be quite restrictive and they don't mean much to staff who are't familiar with the in depth details of 14001 and 18001. I would like others opinions on if it would be frowned upon to remove the references to clauses - all elements of the standards are covered (hopefully!) so I don't see the need to have the clause numbers specifically. Any help/advice would be greatly appreciated. Thank you in advance.
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Rank: Forum user
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There is no requirement to use clause numbers on any of your process / procedure documents - providing that you have the required documents to satisfy the applicable standard that you're working to, and any other documents that you need for managing your processes.
Name the document in its simplest terms - Document Control Procedure - rather than Document Control Procedure 4.4.5 for example.
The problem with adding clause numbers to each procedure is that it's a headache re-numbering them when ISO revise the standards, as will happen very shortly with 18001 becoming 45001.
An easy way to ensure that you have documents that can be cross-referenced to a standard is to use a cross-reference sheet, where your document name is cross-referenced to a clause of the Standard. At least this way you will just have one document to update with clause numbers when standards change.
note that this will become easier as most of the popular standards (14001/ 45001 / 9001 will all follow the same clause numbering.
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 1 user thanked UncleFester for this useful post.
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