Could anybody point me to a really simple document produced by the HSE or similar competent body on the legalities of transporting small amounts (we are talking 2 x jerry cans max 20litres each) from a petrol station in a private car by an employee for use in commerical grounds equipment used on commerical premises by employees (thus making it work related). 

Thanks in advance 

Does ADR apply?

I'm happy for someone to correct me. But if my memory serves correctly... ADR would not apply in this case. However staff transporting the fuel must at least have ADR awareness training and also carry a small 2KG fire extiguisher and a spill kit. The petrol needs to be carried in UN approved containers also. Carrying petrol (UN1203) for business puroposes is legal up to 333L without ADR. Provided the above has been met. Personal use you can carry up to 250L believe it or not as long as it's in steel containers no larger than 60L or plastic containers no larger that 5L. Still in UN approved containers.

Edited by user 28 March 2018 10:00:15(UTC)  | Reason: correction of facts

1.3 of ADR states that employees carrying Dangerous Goods must have training- there is no exclusion from this requirement.

ADR always applies when DG’s are carried- just in varying degrees.

Don't know whwere the guidance comes from, but a notice at our local petrol station says you can only fill a maximum of 2 X 5 litre approved containers with fuel (petrol or diesel) which seems a good starting point.

Pip,

As you are using it in mowers, might I suggest the use of Aspen Fuel. This is an enviromentaly friendly fuel that reduces emmisions massively.  The benzene and suplhur conent is almost nil. It's been a game changer within the tree surgery sector for example especially with workers health. See www.aspenfuel.co.uk I previously worked for AAOIL who are the UK distributor for the product. I could put you in touch with someone there. Unless i've gone way off track...

Also direct deliverys can be arranged.

Edited by user 28 March 2018 15:02:57(UTC)  | Reason: Ammendment

Carrying ANY substantial amount of work equipment (even a work toolbox) in a car invalidates the cars insurance.

My cars insurance carries a "carriage of own goods" on the policy.

I doubt whether any car insurer will carry the liability for carriage of employers equipment...

If it is stopped, the police will check...

Originally Posted by: SNS

Originally Posted by: johnmurray

Carrying ANY substantial amount of work equipment (even a work toolbox) in a car invalidates the cars insurance.

My cars insurance carries a "carriage of own goods" on the policy.

I doubt whether any car insurer will carry the liability for carriage of employers equipment...

If it is stopped, the police will check...

Business use insurance is an available add-on which will cover this. Travel from home to normal place of work is normally exempted but if you go to another place of work in your own vehicle that is a work journey and needs business travel cover.  The company should have this in their policy and checking regime.

Most small businesses check nothing.

Around here, carrying ladders on the roof of the car gets you stopped and checked. Ditto for those foolish enough to do fast-food delivery, which is an always-win for the police.

My insurance policy for my car (all 8 pages of it) carries a phrase "spare fuel  carriage is restricted to 5 litres carried in an approved container"

Consider a flatbed van (3.5t sprinter) with a fuel tank, less than 1000 ltrs on the back, and local storage for the fuel onsite, with an amount of fuel in tankes of a small size, on a bunded pallet, have the van/vans do a round and top up every few weeks, with x number of weeks storage. 

look also at hse guidance on bowsers as it seems to be a round to specific main sites, as was discussed by a previous poster, then perhaps retail exemption/distribution that you may rely on from there. - if you use 2x 5ltr containers in the car. otherwise you are looking at perhaps something more robust.   

as an option, I would suggest you consider: 

use a transfer pump to give you the fuel direct to the mowers, so that likelihood of spillage is reduced and the location is secure and ventilated to prevent theft and build up of fumes/explosion risk for petrol, perhaps where the equipment is currently stored. 

machine mart provide fuel transfer pumps that can be based on a drill to pump for small quantities as an option. 

for the fuel delivery on the "distribution" consider a fuel management system/provider so that you can measure quantities and record fuel usage/delivery as it is a commodity which has a habit of being stolen. the fuel delivey and metered delivery to specific devices allows better records management and visibility of use/theft etc. look at merridale, triscan for fuel delivery and samoa for oils/delivery and clean filling solutions. in the north east, there is a company we used previously called advanced workshops. based in team allyey, but they work nationwide. (Neil) was who we used. 

if you want to offload delivery to a fuel supplier, speak to certas energy for potential of direct delivery of fuels to sites

http://www.hse.gov.uk/cdg/manual/commonproblems/bowsers.htm 

http://www.samoa.ltd.uk/products 

https://www.machinemart.co.uk/categories/?search=fuel%20transfer

http://premiertechaqua.co.uk/second-navigation/contact-us.aspx - was conder interceptors 

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/3275/approved-derogations-transitional-provisions.pdf  

Edited by user 09 April 2018 20:54:44(UTC)  | Reason: added derrogations link - CDGRR