Rank: Forum user 
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Good Day all.
Looking for some best practice ideas please. I've come into a business that was somewhat lacking in safety information and practice. The RAs that have been completed are pretty basic and do not contain enough information for my liking. I'm gradually rewritting all the RA, there will be around 100 when completed.
Normally I would only ever need to rewrite a few every year so its easy to make copies, place them where required and have employess sign off.
This as i said is a complete overhall. To print them all, 3 copies at least would take whats left of the amazon rainforest and now very eco friendly. Does anyone have any ideas on how best to communicate them out, and have employees sign off without having to print?
I was thinking maybe a register of the RAs created, hazards found and actions to take, have them all sign off on that with the opportunity if required to read the actual RA if they wish. Really would welcome any further suggestions. Thanks in advance
Edited by user 20 September 2018 13:06:59(UTC)
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Rank: Super forum user 
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I would make some general points. First why are you doing the risk assessments, and not the line managers? The minimum is that they and their workers are involved. Secondly I feel that there is zero value in getting pepople to "sign off" to say they have read and understood etc. This is probably legally and practically of no value. Thirdly sending and printing them out has limited value - perhaps create some sort of training document / session with a validation sheet could sum up what they really need to know, rather than all of the steps? Remember that risk assessment is a PROCESS, not a document. I speak from experience at having changed the culture in a large chemical company about the way risk assessments are managed. This is a crucial area, which you obviously understand in your original post . Hope this helps.
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Rank: Super forum user
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As alluded to in your last paragraph, people working at an organisation don't necessarily all need to see the actual risk assessments. These are of more interest to the safety professionals, where a complete record is needed for review purposes. What people at the sharp end do need to see are the controls that came out of the assessments; these are the actions they need to take. Printing off and distributing at least 3 copies of 100 risk assessments sounds like an onerous and unnecessary burden.
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Rank: Super forum user
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A hundred risk assessments sounds like a lot (unless you are a massive and diverse organisation). My mate, Mitch, for his area of work of work amassed something like 60 risk assessments. He kept the copies on his hard drive and, as you might have guessed, his computer crashed and burned and he lost all of his documentation. So he had to start again. He asked me “Do I need a risk assessment for each and every process covered by an SOP” and I said “No, not if the processes are essentially similar and the resultant controls the same” so he looked at his processes and came up with 6 documents to cover the lot. Just goes to show you it’s not the quantity but the quality that counts.
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Rank: Forum user
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Our management system is build on a sort of intranet. I have made separate sections for managers and of departments to make their own risk assessments. I have a place where I have about 6 generics based on situations that crop up and that apply to the whole company, managed and developed by us in health and safety, covering driving, site installations, office work, warehouse and cleaning. All the individual work assessments are in a set of pages done by line managers. Staff have access to those. We don't have them signed. The only things we have signed in the way of RA's, are site specific RAMS, SSOW's and PTWs'.
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Rank: Forum user
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thank you all for your reply. The Risk assesements i am completing are with the help of the "line managers". However some of the generic types, lone work, heights etc I can do alone.
I was always taught that each bit of equipment or activeity where a risk of harm was identified should have its own RA. The company has over 40-50 differant machines, all of which in one way or another could cause harm.
100 was maybe a bit OTT but i do expect there to be at least 60 by the time i'm done.
If anyone has any generic RA that can be used to cut the numbers I would love to see them if possible, obviously with all confidential information removed.
I'm still not certain as to the route to take in communicating the RA findings out to the operators.
Thanks again for the reply and sorry for late response. For some reason IE doesnt show my posting or the replies.
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Rank: Forum user
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I note earlier in the comments someone identifying an 'intranet' - go one step further and by licenses for MS SharePoint and establish document libraries for relevant documentation and give personnel with email addresses read access - you can share documentation on this via links (sent directly from the platform). Definitely easy for collaboration and you can have your document control all in one place too!!
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Rank: Super forum user 
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Drop Box, One Drive, Google Drive and many others - lots of cloud platforms to share materials (providing your IT department approve and everyone has the correct hardware)
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Rank: Super forum user
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Drop Box, One Drive, Google Drive and many others - lots of cloud platforms to share materials (providing your IT department approve and everyone has the correct hardware)
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