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J Sullivan  
#1 Posted : 31 March 2021 13:09:18(UTC)
Rank: New forum user
J Sullivan

I have asked to review the retention times for holding documents post-employment from a Legal obligation, legitimate interest, or contractual point for health and safety training events / GDPR , Does anyone see anything i might have missed or have incorrect  

 

Fire Warden Certificates

6 years post-employment

First Aid Certificates

6 years post-employment

H&S Induction Training

50 years post-employment

Iosh Certificate

6 years post-employment

Fork Truck Training

50 years post-employment

Saw Training

50 years post-employment

Toolbox talks

50 years post-employment

Night Shift Questionnaire

6 years post-employment

Manual Handling Documentation / Certificate

50 years post-employment

Quality Documentation / Induction

50 years post-employment

Risk Assessment of Pregnant Staff

6 years post-employment

DSE Policy

50 years post-employment

Risk Assessment

50 years post-employment

 Thanks in advance 

john 

A Kurdziel  
#2 Posted : 31 March 2021 14:43:35(UTC)
Rank: Super forum user
A Kurdziel

You must have access to a big filing cabinet!

 

Why are you keeping training? If a person  has an injury at work,  it’s recorded and investigated. As part of the investigation you see if they had appropriate training and note that in the accident report. You keep that report for 3 years until they can no longer make a civil claim and then you can dump it.

You have no obligation to keep a record of an employees training which  they can take to another employer. If they are that bothered, they should get their own copy and show that.

 

Fifty years for toolbox talks-when would they be asking that!  A toolbox talk is not formal training it’s getting people together to remind them of what they should be doing. You might as well record every conversation you ever have, with an employee.

And as to risk assessments is this  the original version or the regular reviewed versions, which over the years can be significant.

 The only thing that you really need to retain is things like records of exposures to hazards substances. 40 years for that.  

Edited by user 31 March 2021 15:10:08(UTC)  | Reason: thought of something extra

thanks 1 user thanked A Kurdziel for this useful post.
aud on 01/04/2021(UTC)
Martin Fieldingt  
#3 Posted : 31 March 2021 15:12:34(UTC)
Rank: Forum user
Martin Fieldingt

Other than documents relating to an accident that are kept for three years from the date of the accident or in the case health surveillance that may be asked to be kept for up to 40yrs, I see no reason to keep anything else for someone who longer works for the business.

Edited by user 31 March 2021 15:13:53(UTC)  | Reason: spelling mistake

chris42  
#4 Posted : 31 March 2021 15:21:17(UTC)
Rank: Super forum user
chris42

I was under the impression that the 3 years to make a claim runs from when an employee learns of the issue. So, if for example a year after an accident, a medical professional makes a diagnosis of a condition that could be related to the accident injury, the 3 years clock starts ticking at that point, not necessarily the time of the accident.

Chris

Martin Fieldingt  
#5 Posted : 31 March 2021 15:43:45(UTC)
Rank: Forum user
Martin Fieldingt

I believe the '3years from when you are first informed of a condition', relates only to ill health and not accidents, although I may be wrong. 

A Kurdziel  
#6 Posted : 31 March 2021 15:58:51(UTC)
Rank: Super forum user
A Kurdziel

I can’t imagine a doctor turning around and telling someone that the knee problem they have just started having  can be blamed on that occasion when they fell off a ladder five years ago. Even 3 years is pushing it. Chemical  exposure is different and maybe noise or HAV issues but not accidents.

chris42  
#7 Posted : 01 April 2021 08:20:48(UTC)
Rank: Super forum user
chris42

Are you sure that things like broken bones and head injuries suffered as a result of an accident, will not come back to become a problem many years later? I admit I originally thought as you, ie like the miners being able to make a claim from the point of diagnosis and not having a fall and braking your arm. However, we do hear on the news about effects of things like heading a football causing problems later in life, so would not other head trauma do the same?

So, are you sure?

Chris

Alan Haynes  
#8 Posted : 01 April 2021 09:13:11(UTC)
Rank: Super forum user
Alan Haynes

HSE website gives details of what needs retaining for 40 years
J Sullivan  
#9 Posted : 01 April 2021 11:07:11(UTC)
Rank: New forum user
J Sullivan

cheers all

I will take on board all your comments thanks for the replies any more advice on this I welcome of  course  .

John  

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