When I was self employed, I would always send a confirmation letter to prospective customers after a verbal agreement for me to carry out their FRA. The letter would detail payment terms and conditions, plus detail the scope of the FRA document to avoid confusion later. For small to medium simple premises, the price would always include the establishing or reviewing of an emergency plan. However, for large or complex premises - say a very tall building (my tallest was 34 storey office building) healthcare or resi care- the emergency plan would be a separate piece of work after the FRA was completed. A PEEP system and DDA plan (with a vertical evac plan etc) would be included in a emergency plan whatever the size of the premises. This can be quite time consuming if staff/union consultations were to be involved The customer would reply confirming they understood the scope and conditions. Without such a confirmation, I wouldn't agree to do the job. This was always useful during the billing stage in the event of queries.

In answer to your question: 'INTIALLY' the responsibility you refer to lies squarely with the chief executive who can delegate it to any competent person of his/her choice. From what you indicate, the client's expectation is that the fire risk assessment should be an 'ergonomic' one in which all sources of hazards and methods of controlling them are well specified. It's then a matter of contracting and project management to ensure that an adequate specification is offered. If a client is not disposed to accept your offer, he/she can use the OSHCR for the purpose for which it was introduced, namely to search for a provider willing and able to offer a required service at an acceptable fee