Hello B.Bruce our H&S Committee does not have a constitution as such but it's responsibility, members, roles and set agenda is outlines in our H&S Policy as part of the organisation we put in place to manage H&S. PM me with you direct email or email me direct k.tomkins@staffs-wildlife.org.uk If you'd like a copy.

What you require are terms of reference (ToR). What you include depends on what you and the committee want. The first meeting of any committee should be about sorting out the ToR. The ToR should include: 1. INTRODUCTION Why are you setting up a committee? 2. PURPOSE What’s it for 3. RESPONSIBILITIES What it’s going to do: in particular you need to decide whether it has a direct operational responsibility (ie it tells the organisation what it is going to do) or whether it is an advisory body (and if that is they case who does it advise) 4. MEMBERSHIP Who chairs it (having H&S chair this committee is generally seen as a bad thing- get a director or chairman to run it). It should have enough members to cover all of the bases but not be too big (tricky that bit) 5. ACCESS Who can attend? Are the meetings private or are they open to all? 6. MEETINGS 6.1 Frequency How often to meet up 6.2 Attendance Who has to attend and what is the quorum 6.3 Preparation If you want people to prepare papers when are they to be circulated including agenda and minute of the last meeting and /or actions? 6.4 Minutes See above 6.5 Secretariat Who does the leg work organising the meeting, booking rooms circulating the agendas etc? 7. REPORTING Who does the committee report to? What sort of output will it produce? Is it about actions or is it just for discussion? 8. ASSESSMENT Review the meetings effectiveness periodically and see if it is delivering what you want. No point having meetings just for the sake of a meeting.

Significant resourses and potential answers to all your questions at: http://www.hse.gov.uk/involvement/index.htm