Rank: New forum user 
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Hi,
It's just over a year until we have to replace the H&S law poster and I was looking at the HSE FAQ which suggests that you need to display or provide each worker with a copy of the approved leaflet which is is on the HSE website for downloading.
My question is, could this be done electronically i.e. if you place a copy of the electonic version of the leaflet on your organisations website (H&S section) or email a copy to every individual on an annual basis and have it issued as part of induction to new employees, would this meet the requirement instead of having a physical copy on the wall of your premises.
The reasoning behind this thought is that the HSE are promoting the use of their own website to provide information to employers ie removal of the helpline so could employers utilise their own websites for the provision of information when there is a legal duty to display.
I would be interested in your views....Thanks
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Rank: Super forum user 
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The leaflet has always been an alternative to the poster, not an additional requirement. Are you sure you've interpreted the FAQ correctly?
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Rank: Super forum user
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We have one on the wall of our workshop and without looking I understand that is a requirement as is the insurance certificate. However, we have a new starters induction and both employer and employee's responsibilities are made known to all.
The chances of anyone looking at the firms web-site for this is small and as for email, I'm not at all sure
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Rank: New forum user
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Thanks for the quick reply...I knew the the leaflet has always been there as an alternative but I'm keen to see others interpretation ie can you go electronic instead of a physical poster
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Rank: Super forum user
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I've looked at the FAQ now and it clearly says it is a legal requirement "to display the approved poster in a prominent position in each workplace or to provide each worker with a copy of the approved leaflet". It's "or", not "and".
Surely in most cases by far the easier option is just to put the poster up.
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Rank: Super forum user
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For me then, stick with the poster but anything else has to be a plus
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Rank: Super forum user
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OK. Well if you provide them with an electronic copy, you've provided them with a copy - although you'd need to know that they did actually receive it. Perhaps you could use an automated receipt acknowledgement on an email system. It doesn't seem to me that putting something on a website can count as providing it to every worker.
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Rank: Super forum user
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And if you mean to display the poster electronically, then putting that on a website isn't likely to count as "prominently displayed", either.
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Rank: Super forum user
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Kate the wise has said it all :-)
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Rank: New forum user
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Thanks for you replies....I'm really looking at the alternative to displaying a poster as we have well over 2000 properties and all staff have access to a computer so looking at the interpretation of issuing the leaflet to see if anyone has gone down the route of issuing an electronic version.
From the feedback it looks like the physical poster is the preference.
Thanks again
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Rank: Super forum user 
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zimmy wrote:We have one on the wall of our workshop and without looking I understand that is a requirement as is the insurance certificate. However, we have a new starters induction and both employer and employee's responsibilities are made known to all.
The chances of anyone looking at the firms web-site for this is small and as for email, I'm not at all sure
It's not a requirement to display an insurance certificate!
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Rank: Super forum user
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Cheapest one I have seen on 'tinterweb is £6.38. Poster measure 595 (H) x 425mm (W)
For what it costs, its a no brainer for me. Poster every time
Andy
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Rank: Super forum user
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The old provision of having the EL Insurance certificate on physical display ceased to have effect from 1st October 2008. I am aware of one company having been handed down a fine of £1000 for not displaying a certificate under the old provision.
The current requirement is that if a company chose, they do not need to display the certificate as long as it is available electronically for all staff to see if required.
Electronically means that it can be seen at any time on a company intranet (for example). It does not mean that once a year you can email a scanned copy of the certificate.
Jon
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Rank: Super forum user
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The poster is just one of those historical things that we have done since the year dot. Whether it is effective doesn’t really matter, it’s legal requirement and we have to ‘display it in a prominent place etc’.
As to an intranet- that’s where we have most of our H&S information. All of our staff have access to our intranet.
Of course we cannot be sure that they all read this information and we are looking at systems that force people to look at certain things and to complete some e-learning packages or their computer access is cut off. (this is based on the approach used by the civil service security policy)
Something like that is probably more effective than a poster.
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Rank: Super forum user
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We will continue to display our insurance by choice then :-)
I see no reason not to. Sorry for the misinformation I shall flay myself until blood is draw (just to keep the peace you understand)
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Rank: Super forum user
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And we all know how how good the civil service security policy is. Anyone want to buy a secondhand laptop? :-)
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Rank: Super forum user
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zimmy wrote:And we all know how how good the civil service security policy is. Anyone want to buy a secondhand laptop? :-)
*waves hand* :o)
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Rank: Super forum user
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zimmy wrote:And we all know how how good the civil service security policy is. Anyone want to buy a secondhand laptop? :-)
That’s a very Daily Mail thing to say. What I mean by that is this refers to incidents 10 years ago or more but which are still being referred to as if they happened last week a bit like the bonkers conkers story.
All civil servants who have acess to the civil service secure intranet pages must complete an on-line training course including an assessment. If they do not do this (and renew it every year) they will be denied acess to the network. It’s a good idea since it means everybody does it. When I suggested that we do something similar for H&S all sorts of oohs and aahs were raised but we will by trying to come up with a local solution that does the something similar for our agency.
The H&S poster is still a throw back to some dim and distant past. How many people ever refer to one? Are they any use? Or are they just a way of demonstrating compliance?
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Rank: Super forum user
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Have a smile AK, was said in fun as you well know, if you look you can see the little smiley thing. And if one person reads the thing and understands it then it's worth putting up.
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Rank: Super forum user 
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Poster on Display right next to the EL Insurance document.
I like it this way - so BOTH are staying - regardless if I have to or not - It takes me 10 seconds a year to update them.
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Rank: Super forum user
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damelcfc wrote:Poster on Display right next to the EL Insurance document.
I like it this way - so BOTH are staying - regardless if I have to or not - It takes me 10 seconds a year to update them.
Ditto.
Andy
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Rank: Super forum user
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zimmy wrote:Have a smile AK, was said in fun as you well know, if you look you can see the little smiley thing. And if one person reads the thing and understands it then it's worth putting up.
I am not offended in the slightest just pointing out that it is odd how something happens and mud sticks.
Yes we still put up the poster and the EL notice but I bet if you asked our staff if where they could find that information they would be hard pressed to remember where it was displayed on our site. It is right next to the main entrance, where 90% of them come into work.
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Rank: Super forum user
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Glad to know we're still chums mate. We have tool-box-talk with our workforce at regular intervals as a matter of course. During the talks I drive home (in a nice way) the duties of everyone in the company and give then notes on H&S law to underpin the posters etc. So, yes, every one of us here at 'Zimmy land' know where the poster is and, more importantly, what it says and their responsibilities within.
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Rank: Super forum user
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A Kurdziel wrote:zimmy wrote:Have a smile AK, was said in fun as you well know, if you look you can see the little smiley thing. And if one person reads the thing and understands it then it's worth putting up.
I am not offended in the slightest just pointing out that it is odd how something happens and mud sticks.
Yes we still put up the poster and the EL notice but I bet if you asked our staff if where they could find that information they would be hard pressed to remember where it was displayed on our site. It is right next to the main entrance, where 90% of them come into work.
How do you inform the other 10%?
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Rank: Super forum user
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Does this mean I don't get a laptop then? ;o)
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Rank: Super forum user
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I not saying another word on it nick ;-)
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