Rank: Forum user 
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We are currently reviewing our contractor management system and wondered if anyone had, or could direct to a good example of a pre-qualification questionnaire. We are an NHS Trust.
Many thanks
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Rank: Forum user 
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Rank: Super forum user 
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Have used the CHAS questionnaire in the past as a basis for pre-qual.
Badger
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Rank: Super forum user
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Please remember not all contractors are construction!!!! You no doubt have security staff and contract cleaners.
We all too readily look to the construction sector as the answer to everything and CHAS etc are certainly NOT among the best in my book.
Bob
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Rank: Super forum user
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boblewis wrote:Please remember not all contractors are construction!!!! You no doubt have security staff and contract cleaners.
We all too readily look to the construction sector as the answer to everything and CHAS etc are certainly NOT among the best in my book.
Bob
Bob’s comments are very true
We area lab set up but the number of pre qualification questionnaires that we get that are based on the constriction industry is very annoying.
I do not have a template but I would suggest that you do the following:
1. Have it clear what you expect your contractors to do – no point asking for working at height information if you are contracting caterers or cleaners.
2. Don’t ask generic questions such as “Show me your risk assessment?”, We have been asked this one and have never got a proper answer- do they what a single overarching risk assessment for the organisation or the department doing the work being bid for or for an individual task- pointless question.
3. Careful when asking for accident/ incident stats- if an organisation says it has had no accidents in the last 3 years that does that mean- they are brilliant or they are lying?
4. Use open questions giving people a chance to explain what they are trying to do rather than simple yes/no checklist type stuff.
5. Use your H&S professionals to evaluate the responses rather than the contract team who probably just add up the ticks and give it to the lowest bidder anyway.
Those are my thoughts anyway...
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Rank: New forum user
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Don't forget that the HSE are working with the major pre-qualification companies under the aver-arching body of the Safety Schemes in Procurement (SSIP). This allows contractors to demonstrate their competence by undergoing an assessment with any of the member organisations. Many of the SSIP accredited assessment companies are also authorised to conduct "non-construction" assessments which would appear to be what you are after. Details of these companies can be found on the SSIP website. Accepting an SSIP accredited member's certificate as a demonstration of a company's stage one competence would also remove the administrative burden of conducting the assessment yourself.
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Rank: Forum user
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I would echo David's response and comments which are both informative and helpful.
Bob is incorrect, the CHAS questionnaire is most definitely not exclusive to construction and caters for non construction activities as well. Being a member of the S.S.I.P as referred to by David, CHAS along with other member schemes is subject to regular external audit by the HSE to ensure consistency and adequacy of standards. My view would be that if a scheme including its questionnaire(e.g. CHAS) is judged as good enough by the HSE it would certainly be good enough for me or my employer to use.
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Rank: Super forum user
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Sorry
The CHAS questionnaire I was asked to fill in was definitely aimed at the construction sector (it was a few years ago and things might have changed since then). It was spectacularly pointless as we were trying to get a local authority to use our conference rooms and they decided to put us on their contractors list and insisted we go through the CHAS process.
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Rank: Forum user
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A. Kurdziel
If you access the following link and download the CHAS standards you will see that Section 1 of the CHAS questionnaire is applicable to all applicants (i.e. including non construction applicants)
http://www.chas.co.uk/Downloads.aspx#Application
Regarding the example you have referred to, I would suggest that the fault lies with the particular local authority you were dealing with in insisting on CHAS for a wholly inappropriate situation. Definitely not the fault of 'CHAS'.
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Rank: Forum user
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Having used CHAS they are indeed very thorough but even more so are EXOR.
Whilst if you answer questions incorrectly/not enough detail etc you can send it back within an allotted time EXOR have also the same rule but you can only redo twice.They leave no stone unturned and it would be applicable to both construction and non construction.
It is an excellent scheme SSIP it is just a shame that different bodies want different things ie some except CHAS whilst others will only accept EXOR!!! VERY frustrating!
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Rank: Super forum user
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The HSE shows no mercy when considering a prosecution against "approved" companies for breaches where "competence" issues are raised.
The outfits that deem "Competence" are never pursued - just the contractor!
Jon
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