My firms IT systems are being upgraded and there is going to be an Accident Data Programme which can be interrogated to produce reports etc for information populating the fields. I have come up with the under-mentioned fields can anyone suggest any others please - First Name Surname Name Male Female Date of Accident Time of Accident Department Exact Location Over 3 days absence Over 7 days absence Return to work date First Aid given Taken to Hospital Incident Rates Yearly comparison Incidents and Near Misses will be dealt with separately. Cheers Rich

Rich Is this for keeping records of incidents (sorry - accidents in your terms)? In which case you need (added in upper case) First Name Surname Name Male Female Date of Accident Time of Accident Department ADDRESS - maybe Exact Location INJURY PART OF BODY WHAT HAPPENED - quite important! First Aid / Taken to Hospital - maybe If you want the information immediately you can't ask how long absent or return date - it will delay. But if you want to analyse incident rates etc, and the records themselves are kept separately (maybe as a paper form) then you don't need, and shouldn't have, personal details in the database (a reference number connects the two). You may then need additional (investigation & analysis) data such as type of incident, BASIC cause, one-line summary of incident (rather than long winded account), and a risk rating. Incident rates and comparisons aren't fields as such they are outputs from data. I have reservations about something like this just being bolted onto an IT system upgrade 'because you can' but I do not know the nature or size of your organisation, or the objectives you have in using the information. It takes time and thought to get the right solution - this query is linked to an recent question about self-contained accident recording software (now locked). It shows there is an interest in such things, and few (if any) stand-alone systems.

Full list of what I ask for: Report No Name Director Person Type (Employee, Student, Contractor etc) Incident Date Site Location Type (Lab, Office, Common Internal area etc ) Description of Accident Severity Accident Type Injury Type Committee RIDDOR

We also have 'fields' that deal with both 'immediate' advice/agreed action given and the 'form' is 'rounded off' with further advice/agreed action after discussion at the health and safety committee meeting. Specified injury?

Hello Rich777 As it's an IT system you need to look at what you need out of the system so that you can define the right inputs. Incident rates need two inputs ie incidents per 100,000 working hours will need someone to enter all incidents and all working hours. The HSE publication HSG245 Investigating accidents and incidents; has some information gathering form examples; from page 29 onwards which might help. I recently worked for an american company and they used a bespoke system to record all this and more .. our guidance was WHO,WHAT,WHERE, WHEN and WHY. the latter being very important as then you could work on a real risk reduction solution. I agree with previous comments on the name being just a code. We used the Personnel Clock number. Hope this helps