Your view are respectfully requested!!!

Updating a fire log book package that's been created in house and contains everything we need.
Some of my sites are multi-occupancy.
I'm fully aware of the need to co-ordinate, co-operate and communicate etc but the person that has drafted the document has stated that, where the other site tenants have conducted their FRA's, we need copies of them and they are to be kept in out fire log book.

Can't fault as the author is correct in regards to communicate etc but I feel that if the shared users (of which on 1 site could be around 7 or 8 businesses), the folder holding the log would need to be either VERY large and capable of holding in excess of 200 pages or spread across multiple folders. We could go paperless but I don't trust technology that much!

I have it in my mind from a previous life elsewhere, that it would be acceptable to hold a summary from each business outlining the high risk aspects of their FRA and brief but secured details of any PEEPs (keeping in line with Data Protection etc where necessary).

Would I be correct in the summary aspect or have I identified the wrong tree to climb??!

I agree with Fire Safety101: No other RP has a right to a copy of your FRA and an abridged version or summary is sufficient in most cases.

We have a number of sites within multi-occupied premises and when necessary, I simply provide a basic (1 page) report of our significant findings where they may be relevant.

This particularly the case where we use gas cylinders or paints etc. Even then, we would not necessarily provide details of quantities, just a bullet point list of risks. I provide my contact details in case the other RPs want additional information, but to date, I have never had any such contact.

When contacting the landlord regarding an issue effecting the common parts, I will copy the other RPs as a mater of courtesy

I believe that covers our duties under Article 22 and specifically 22(1)(c) which reads:

.....take all reasonable steps to inform the other responsible persons concerned of the risks to relevant persons arising out of or in connection with the conduct by him of his undertaking.