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Looking for a pragmatic solution to a fire evacuation query please. Scenario is an office environment over multiple floors with employees in different departments. There are fire marshals during office hours but not before or after. There was a fire alarm activated at 6.00pm when there were a few occupants in the building who evacuated and gathered at the assembly point and reported to building management.
The client is concerned that they do not have nominated fire marshals out of hours and it is not practical to do so. One option is to delegate responsibility to the senior person present and another suggestion is to liaise with the cleaning company (evenings) to nominate them as a fire marshal.
We don't want to make a big issue of this but just need to be sure that the fire service can be assured that all occupants are accounted for. Has anybody else had this dilemma and what did you do?
Many thanks.
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Rank: Super forum user 
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We have a similar issue so anyone working out of hours has to sign in and out of the building. That said, we do have a guard on site 24/7 to make sure that happens.
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46 views and only one comment so far?
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Rank: Super forum user
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Decimomal wrote:Looking for a pragmatic solution to a fire evacuation query please. Scenario is an office environment over multiple floors with employees in different departments. There are fire marshals during office hours but not before or after. There was a fire alarm activated at 6.00pm when there were a few occupants in the building who evacuated and gathered at the assembly point and reported to building management.
The client is concerned that they do not have nominated fire marshals out of hours and it is not practical to do so. One option is to delegate responsibility to the senior person present and another suggestion is to liaise with the cleaning company (evenings) to nominate them as a fire marshal.
We don't want to make a big issue of this but just need to be sure that the fire service can be assured that all occupants are accounted for. Has anybody else had this dilemma and what did you do?
Many thanks. If you have people in the building outside of the normal hours then someone would need to be appointed i think, is there a security person? could they take on the role. Or perhaps have a number of persons nominated to attend if the alarm goes off?
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Rank: Super forum user
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Senior person present or even better a Fire marshal post ie You leave out a hi viz jacket and other bits and pieces on a table next to the exit. The first person(who ever they are) past it picks up the jacket and they become the fire marshal for that incident.
All they need to do it to make sure everyone is out of the building and then communicate that to the fire service- job done. I’ve seen this in a number of government buildings.
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Rank: Forum user
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A weekly tick in tick out sheet for all employees located at the main entrance is the best way of accounting for people left in the building out of hours in the event of an evacuation.
The sheet is collected and used at your assembly point.
The most senior person left on site acts as the "incident controller" (fire marshal) and ensures that the sheet is collected as the building is evacuated.
If you have multiple assembly points or more than one entrance used then you will need more than one tick sheet. (one for each)
A bit of planning, communicating and training to all staff is required but the system does work.
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Thank you for the replies. Much appreciated.
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Our tick in and out sheets have been very unreliable, shown during fire evacuation drills to have employees ticked in who had left and employees not ticked in when they are within the building.
During hours we operate a fire marshall sweep of the building to confirm clear areas.
During out of hours this is completed by the security guard, the site is however only over 2 floors.
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Rank: Super forum user 
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Hi
Tick sheets are not any good, as they are often not used. Or someone pops out to the corner shop and does not sign out. The fire alarm goes off whilst they are out, the fire brigade turn up, and the list says that person is stuck in the building somewhere!
If you kept out of hours working in one area, then it would be easy to ensure the building is clear. And the senior person on site is responsible or telling the brigade.
I would not use the cleaners, how can you ensure they do it?
But, a bit of a concern as this should all be in the fire risk assessment - I would expect any consultant I used to have this covered!
Ian
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