Rank: Forum user 
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A few of our staff drive their own vehicles whilst travelling from one site to another.
We currently ask them to bring in their insurance documents to check they have the appropriate business insurance but we don't check drivers license, MOT or service records...should we?
Thanks
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Rank: Super forum user 
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If they are driving for work purposes then I would suggest that licenses/penalty points, MOT's etc do need to be checked if the organisation is to have any chance of defending itself in a court and to enable it to do a suitable and sufficient risk assessment. This is especially true if the drivers are also likely to carry passengers who are also employees, or visitors. The following link may be of interest. http://www.rospa.com/roa...fety/info/ownvehicle.pdf
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Rank: Super forum user 
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Chas wrote:I would suggest that licenses/penalty points, MOT's etc do need to be checked if the organisation is to have any chance of defending itself in a court
That document doesn't support what you claim to be necesary. In fact, it says rather the opposite - "the administrative burden of requiring copies of all MOT, insurance, registration and servicing documents annually could be dis-proportionate to the level of risk."
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Rank: Super forum user
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#achrn.........I would beg to differ. The very first page outlines what employers should be doing and to quote..."employers need to have procedures in place to ensure that all vehicles (irrespective of who owns them) that are used for work purposes conform to road traffic law, are safe and properly
maintained, and are fit for purpose". It would be hard to be able to satisfy this if sufficient checks on a driver's entitlement to drive and car roadworthyness were not made. Yes, the checks need to be proportionate, (and not necessarily be done annually), but they should nevertheless still be done. An employer is taking a big risk if checks are not done.
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Rank: Super forum user 
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Rank: Super forum user
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Chas wrote:#achrn.........I would beg to differ. I don't really understand how you can differ. It's a straight statement of fact that the document you referenced does say exactly what I quoted - I copied and pasted it. Yes, the employer has certain duties, but ROSPA says you don't necessarily need to check all that paperwork to satisfy those duties, and doing so "could be dis-proportionate to the level of risk" (their words - a direct quote). Unless what you're saying is that you beg to differ with ROSPA, but then I don't know why you cited the ROSPA document.
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Rank: Super forum user
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"employers need to have procedures in place to ensure that all vehicles (irrespective of who owns them) that are used for work purposes conform to road traffic law, are safe and properly maintained, and are fit for purpose" Not possible. Especially when vehicles are personal vehicles used for work. A vehicle can be roadworthy one day, and not the next. The definition of roadworthiness is that the vehicle be kept in a state such that it can pass an mot test. 20%+ of cars fail their first mot test. 30%+ of vans fail annual mot test. With some makes the annual failure rate is higher. In a recent vosa stop-and-check over 50% of cars were unfit to continue their journey (mainly things like lighting faults, but tyres featured highly as well) askmid.com can [arguably] be used to check your staff insurance. https://www.vehicleenquiry.service.gov.uk/ can be used to check all vehicles tax and mot status (with expiry dates)
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Rank: Forum user
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Also ask your insurers, they will give good advice to support your request.
We do ask for this information and make sure we include these drivers on annual licence checks etc.
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Rank: Super forum user 
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I have to say that the document referenced does appear to be both slightly contradictory and 'fanciful' in places.
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