Rank: Forum user 
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Just had a question that I really have never thought of before.... hence throwing it out there!
If an organisation has several facilities what is stopping them from photocopying and laminating the health and safety poster in order to save costs?
I appreciate each original copy of the poster incorporates a unique, serially numbered hologram in the bottom right corner. However, this is a security hologram to help prevent mis-selling, no other purpose? So if the poster is colour copied and posted at different sites of the same overall organisation, can anyone see an issue??
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Rank: Super forum user
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Sally, I think your knowledge of the HSE poster is out of date. The new version can be purchased as a poster but also it can be downloaded as a leaflet, it's available as a free download in alternative formats. So there is no problem printing and laminating copies to place around the factory. Check this page and the FAQ that they provide: http://www.hse.gov.uk/contact/faqs/lawposter.htmJohn
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Rank: Forum user
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Cheers John appreciate the quick response!
Not that my knowledge is out of date, and I was aware and appreciate you can download the leaflet, but it doesn't actually say anything about copying the actual poster!
When my Client mentioned this to the HSE Inspector, she stated it must be a "real" one. Hence the question!
Plus having recently had an HSE inspector pick up at one Clients that the boxes weren't filled in (even though the website says its optional), just wanted to make sure there wasn't anything else lurking about concerning the Poster.
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Rank: Super forum user 
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The Copyright, Designs and Patents Act, perhaps?
You'll be printing your own Tenners next...................
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Rank: Super forum user
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as Ron said - copyright law applies and the free leaflets can only be used in certain situations
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Rank: Super forum user 
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As someone that placed an order with the HSE for the law posters back in January and still waiting to receive them due to unavailability (and still no knowledge of when they will be back in stock) I wish I could just photocopy them. If a company was run like the HSE they wouldnt last 5 minutes, absolute shambles.
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Rank: Super forum user 
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As the only point of the Poster is to get the information in front of workers, I cannot foresee the HSE being the slightest bit inclined to prosecute or sue for any copyright infringements.
The gunshot injuries to their collective feet would be enormous.
Copy and distribute!
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Rank: Super forum user
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bob youel wrote:as Ron said - copyright law applies and the free leaflets can only be used in certain situations the FAQ says about the Free Download Leaflet version, Quote:This is an English leaflet version of the Health and safety law poster. You may want to use this version of the Law poster to distribute to your employees for them to take away with them. At the foot of the leaflet it says 'If you wish to re-use this information visit www.hse.gov.uk/copyright.htm for details' But if you download the leaflet you are 'using' it not 're-using it ? So download 20 copies and print them, OK using. And downloading just one copy and printing it 20 times is the same surely? :o)
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Rank: Super forum user
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David Bannister wrote:As the only point of the Poster is to get the information in front of workers, I cannot foresee the HSE being the slightest bit inclined to prosecute or sue for any copyright infringements.
The gunshot injuries to their collective feet would be enormous.
Copy and distribute! There was a time when I could believe this. But now with the HSE looking for any excuse to raise money via FFE you might get a fine. Anyway, I thought that the hologram on the poster is not to make sure that employers put up the right poster but that it was to make sure that unscrupulous H&S consultants and the like don’t talk naïve customers into paying for a photocopy a poster. PS I have never worked out what having, sufficient posters, actually means. If you have site with 500 people working on it, would sticking a single poster near the main entrance be enough or should you be buying dozens of the things and be plastering the whole site with them?
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Rank: Super forum user
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From John W's link:
"You may use re-use the Crown material in these products free of charge in any format or medium, under the terms of the Open Government Licence link to external website.
The ‘Health and Safety Law: what you need to know’ suite of posters are excluded from the Open Government Licence arrangements."
= Don't copy the poster.
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Rank: Super forum user
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Ron Hunter wrote:
The ‘Health and Safety Law: what you need to know’ suite of posters are excluded from the Open Government Licence arrangements."
= Don't copy the poster.
But can you print an unlimited number of copies of the LEAFLET version that you have downloaded?
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Rank: Super forum user
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looking at this issue some time ago I turned up information that noted -- in an average environment where workers are present in a location the poster was required but where U have transient staff only the leaflet can be given to them -- my info is a few years old so some things may have changed with regards to the leaflets as recently standards have dropped --- However the real chance of getting in trouble from this specific area is very very low
as an aside just placing a poster/giving out a leaflet is no good on its own
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