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Does an organisation legally have to inform employees that the vehicles they are using are being 'tracked'?
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Rank: Forum user
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UK Vehicle Tracking Laws, Privacy Policies & Data Protection
This is a question that many employers ask themselves – tracking business vehicles can be a huge benefit to a company, but vehicle tracking laws are very strict. That being said, it is quite easy to comply with legislation regarding vehicle tracking, as the main point of the GPS tracking law is that employees may not be tracked personally and that their human rights and employee privacy rights must be ensured.
Employees must know of and consent to the vehicle being tracked
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Rank: Super forum user
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Steve W1 wrote:UK Vehicle Tracking Laws, Privacy Policies & Data Protection
This is a question that many employers ask themselves – tracking business vehicles can be a huge benefit to a company, but vehicle tracking laws are very strict. That being said, it is quite easy to comply with legislation regarding vehicle tracking, as the main point of the GPS tracking law is that employees may not be tracked personally and that their human rights and employee privacy rights must be ensured.
Employees must know of and consent to the vehicle being tracked
Well: They must know of the device.
Whether they must also consent to it is a moot point.
If the data collected by the device/s is accessible, or given, to a third party, then consent from the employee concerned is required.
If the vehicle is used outside work time, and that is allowed, then it must have a privacy cut-off. If the vehicle is not allowed to be used outside work time, then it doesn't. Trucks and other vehicle that are required by law to be fitted with devices have no options available...the employee already knows they are fitted and has no choice. Modern tachos can do more than collect time/date/speed!
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Rank: Super forum user
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I went through this a number of years ago. Yes you have to inform employees that trackers are fitted but you do not require their permission. You also need to amend their terms and conditions of employment and draft number of company policies and procedures .With regards to company vehicle used for private use none were fitted with privacy cut-off. There were company policies and procedures governing the use of the data and to protect privacy. There are data protection issues but this should not be overstated. Worked well with the vans and trucks but very very unpopular with the company car scheme that affected moral.
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