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Health and Safety Reporing to Board of Directors - Health and Safety Reporing to Board of Directors
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Safetybuzz  
#1 Posted : 05 January 2017 13:00:36(UTC)
Rank: Forum user
Safetybuzz

Happy New Year to you all.

One of the objectives I would like to set for year ahead is to enhance the performance monitoring that takes place. On a quaterly basis a health and safety report is submitted to the Board of Directors and I want to make this report as effective as possible. My questions are:

What do you cover in your health and safety reports?

What level of detail do you go into, e.g high level stats etc?

How do you display the information, e.g facts and figures, graphs etc?

I want to ensure what is being reported our Board of Directors is in line with industry best practice.

Thanks

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osprey  
#2 Posted : 05 January 2017 13:11:18(UTC)
Rank: New forum user
osprey

It is best to keep the report at a high level initially, with the option of drilling down if required on serious issues.

Ideally graphs / charts are the best method of communicating accident, near miss incidents stats. with targets (KPI's) 

You need to be able to state what actions are required from any incidents and how they will be managed, especially how much the actions will cost.

You may wish to provide a plan for the future and a tracker to see where you are and what needs to be done.

Hope this helps it has helped me in the past when reporting to the Board  
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Safetybuzz  
#3 Posted : 05 January 2017 13:15:32(UTC)
Rank: Forum user
Safetybuzz

Thank you for your help. Do you report on number of health and safety actions so that departments who are not completing required health and safety actions are highlighted? Do you also report on good practices going on?

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osprey  
#4 Posted : 05 January 2017 13:25:29(UTC)
Rank: New forum user
osprey

it is best to have positive reports in addition to any negative reports. 

safety awards, best practice, are all positives. 
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thanks 1 user thanked osprey for this useful post.
Safetybuzz on 05/01/2017(UTC)
A Kurdziel  
#5 Posted : 05 January 2017 14:12:31(UTC)
Rank: Super forum user
A Kurdziel

It depends on how engaged the directors are on H&S.

The comments above are spot on- keep it general but be ready to drill down.  What will happen is that you will present the report and they will either say “thanks” and leave it at that or they will ask questions about things that might interest them. You will need that information to hand. Be aware that directors may have particular bees in their bonnets, which you might not share. They will spot something that you do not regard as a big deal and ask lots of questions about it.

Try to make the report positive; give the impression that although the situation might not be perfect things are moving in the right direction.

Good Luck

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sappery760  
#6 Posted : 05 January 2017 15:50:55(UTC)
Rank: Forum user
sappery760

and where ever possible talk about money, money and money again e.g. what has been saved /achived etc. by having the particular H&S management system U have in place

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Striker84  
#7 Posted : 05 January 2017 21:12:25(UTC)
Rank: Forum user
Striker84
Hi, A simple answer from myself would be include the following: Details of any significant incidents occurred since the last meeting and the results of effectiveness (emergency evacuation etc) Accident statistics compared to previous years, months etc (include RIDDOR, major,minor accidents use of the emergency services etc) Inspection and audit results comparable to previous times Financial costs (include compensation, material savings etc) Near miss and similar reports (increase/decreases) Don't forget to include actions required from previous commottee meeting before positive data and it always looks great if you get any emails or other recorded correspondence of positivity/praise etc towards the end. There is so much that can be offered up but I hope that this helps as a simple non-exhaustive list? Regards Gary
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Kate  
#8 Posted : 06 January 2017 17:11:38(UTC)
Rank: Super forum user
Kate

I suggest asking a friendly director what they would like in it - and asking for feedback from the board on what you do provide.  That way you can find out what they want, expect and are willing to look at instead of just guessing!
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Brian Campbell  
#9 Posted : 06 January 2017 19:44:34(UTC)
Rank: Forum user
Brian Campbell

Hi, do you follow or are you using 18001, clause 4.6 Management Review gives a list of minimum requirments to be discussed at Snr Management levels.  Sorry i dont currently have a link
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