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Hi All, I carry out a monthly site H&S audit - basically a check list checking various subjects such as: Electrical equipment, fire exits/equipment, floor, heat/ventillation, lighting, seating, vdu, work area, work surface and so on, for basically every room and every machine or process in the company. For any of you that do similar, how do you best communicate your findings? I document any comments > actions that need resolving, anything urgent/critical is discussed right away. I always prefer going to source and advising of them issue, but I'm thinking of a better way to communicate / control this.
Any thoughts?
Thanks
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Rank: Super forum user 
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The way you are communicating the findings sounds fine to me. The purpose of this sort of inspection is to find out and deal with the problems and that is what you are doing.
There may be something else you want to achieve by communicating the findings. The best way to do any further communication will depend very much on what it is you want to achieve by it, and who you want to take notice of it.
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 1 user thanked Kate for this useful post.
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Rank: Forum user
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What do you do when you see something being done well? Do you get the same findings repeating? Do you look into how the nonconfomaties came about and push to drive improvement. Who do you take with you? When you find a cluster of issues there may be an organisational influence driving them. What I would find interesting is looking a couple of layers deeper. Why do the NC happen, (resources, time, people, money, conflicting priorities etc).
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Rank: New forum user
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Originally Posted by: fairlieg  What do you do when you see something being done well? Do you get the same findings repeating? Do you look into how the nonconfomaties came about and push to drive improvement. Who do you take with you? When you find a cluster of issues there may be an organisational influence driving them. What I would find interesting is looking a couple of layers deeper. Why do the NC happen, (resources, time, people, money, conflicting priorities etc).
Interesting approach thank you. Looking deeper / root cause seems the most suitable way to look at these. Some i suspect are laziness/culture perhaps (ie a common trend this month is cardboard boxes left on the floor of various offices - potentially a trip hazard). Thanks for your suggestions.
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Rank: Forum user 
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Remember you are only highlighting a issue with action ensure they also close these out so you know they are taking notice. Raise actions in any meetings you attend on sites and any high issues raise at a higher level and possible notice to tohers of a issue they may also come across. Basically good comms will get you through but never leave a shopping list and not talk through the site visit
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Rank: Forum user
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Originally Posted by: Blackburn31728 Remember you are only highlighting a issue with action ensure they also close these out so you know they are taking notice. Raise actions in any meetings you attend on sites and any high issues raise at a higher level and possible notice to tohers of a issue they may also come across. Basically good comms will get you through but never leave a shopping list and not talk through the site visit
Thats a good point, the breif to leadership could be - This is what we found
- This is how/the plan to fix it
- This is what the workers need to help prevent it from happening again.
When I speak with our operations guys during inspections & audits to get a bit more out of it I ask questions onling the lines of:
- What is it about the way you do your work that gives you the confidence that no one will get hurt.
- How can things changed while you are doing the task
- How do you manage the changes to keep yourself and others safe
- How do you think the way the work is done can be changed to make it safer
It's good to get feedback from the workers when you are the person that can get it hear at the leader levels.
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