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Posted By Melanie Black
Hi All,
I am in the process of putting together an accident reporting policy, and was wondering if anybody could give me some advice. The aim of the policy is to ensure all accidents and injuries at work are properly documented and reported where required. I would especially like advice on how others document certain types of injuries. For example, an employee could report having a painful back and attribute it to activities carried out in work several days previously. Would this be entered into the accident book, or should there be a separate means of documenting this type of injury? The accident book asks for specific dates and times, and sometimes with this kind of injury these facts are hard to establish. I would really appreciate any thoughts and advice on this.
Thanks in advance,
Mel
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Posted By MichaelM
Hello Mel
I would expect that they should record such incidents/accidents at the time of the event otherwise anyone can make up injuries to suite themselves. This requirement should be emphasised to all employees. It is also an idea to put in place a near miss reporting system to help identify trends that are occurring, and allow systems to be put in place to improve the situation, and thereby stop them actually becoming accidents.
Any other problems such as the bad back should be looked at in terms of risk assessments to see if the situation can be improved or by referral to OH.
Hope this helps
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Posted By Melanie Black
Many thanks for the advice Michael.
I agree that accidents should be reported on the same day, but what if an employee has come into work complaining of a bad back caused by activities carried out in work the previous day. They said the pain only came on once they had got home and sat down. Would this go in the accident book, or need recording in another way?? I know this is quite a common scenario for many people, and I wondered how they recorded it.
Thanks again,
Mel
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Posted By Stephen Galley
I agree, Melanie, that you should be able to detail the accident book following the specific days incident due to the fact that a problem may not always seem relevant on the day in question; although, yes, in a perfect world every incident would be recorded at the time. On the first point you mentioned: we use an accident /near miss report form which works alongside the accident book, where all incidents can be recorded, incl. near misses, and follow up action detailed accordingly. If you would like to see a copy I can forward.
Steve
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Posted By MichaelM
Hi Mel
For any incidents or accidents that cannot be recorded at the time I would say that they can be recorded but we have to make sure that for instance it is reported as soon after the event as possible. This then takes into account the fact that some injuries especially if manual handling in origin are not always apparent for a couple of days.
I have a near miss form and also a combined incident accident form that asks for more infor than the accident book and this also helps especially when a RIDDOR report has to be made. If it would be of use, I could e-mail you copies.
Michael
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Posted By Melanie Black
Thanks Steve,
If you could forward a copy of the report form I'd be grateful.
Cheers,
Mel
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Posted By Melanie Black
Hi Michael,
If you could froward that form too, it would be great. I'll have plenty of homework this weekend!!!
Thanks,
Mel
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Posted By Stephen Galley
What e-mail address shall I send to, Melanie.
Steve
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Posted By Robert (Rod) Douglas
There is something winging its way to you as I speak, I hope it is of some use.
Yours Aye,
Rod D
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