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Posted By halesowen Baggie
Why do we have to put the persons address in the accident book?
I have been asked this question by employees because they have been filling a report in and putting 'c/o My company name' in the address section.
When i requested that an employee fill his address in this morning he asked why? I said that I did not know, but would find out, and here I am.
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Posted By garyh
It is my belief that this is so that HSE can contact the person directly.
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Posted By Jeffrey Watt
Paul
I have often wondered the same as anyone having reasonable cause to know an employee's address for social security reasons could normally find out from HR. I would contend that an employee can sign c/o Big Bill's Ball Bearing and Bannana Boutique if they want to.
The new version has the rip out section so other punters can't see the IP's address and details ;that might make them feel more secure.
Kind regards
Jeff
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Posted By Sean Fraser
I don't agree with signing anything c/o the workplace - might as well not bother putting anything in then!
The address identifies the person, and allows not only the HSE but any legal rep to contact the individual. It can also differentiate between people of the same name in the same place at the same time, something that until recently was the case at my own workplace. Neither had a middle initial.
Remember, this is an approved document from the Government - if you don't fill the various sections in, you may well have to explain why to an enforcement authority or worse, in court. Poor attitude to record keeping will not reflect well on your case.
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Posted By Doug Russell
The content of the accident book is not specified by the HSE but is specified in Social Security Regulations. The purpose of recording the person's address is so that the Social Security Department can confirm who they are if they want to claim Industrial Injury Benefit for the accident.
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Posted By Jeffrey Watt
Sean
Exactly, I have wondered for ages why I need to record this info in the Yellow Book as was, when I have it recorded in up to 3 other variations elsewhere, internal form, internal database and unfortuneately sometimes NI 2508.
And as Doug says social security. Any time they have contacted me it is to validate that an accident did occur. Which I did without the yellow book.
BTW Hello Doug met you when you gave me a TU lecture on my course a few years ago, very good cheers.
Jeff
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Posted By Philip Roberts
I believe the requirement to fill in the accident book is a requirement of the department of pensions and benefits not H&S regulations. The address is therefor required should there be any claim for sickness benefits.
regards Phil
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Posted By henrys
I was under the impression that there is no legal requirement for employers to use the 'official' accident book at all.
What is prescribed is the headings under which information needs to be collected, not the manner or the medium in which it is recorded.
If I'm correct (and I can't quote legislation here) then so long as the address is available somewhere (personnel records) then it doesn't need to be in an accident book.
Am I right or wrong?
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Posted By Bill Parkinson
You can get the Dept of Work & Pension to exempt you from the requirements of using accident books as long as you can demonstrate to them that you have some other means of recording the information.
As we have a comprehensive incident report system (over 38,000 reports on the system) and use this to generate reports, letters and F2508 etc. we no longer use accident books. You will need confirmation by the DWP in writing or e-mail and they will want to see your incident report.
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Posted By halesowen Baggie
I have done a bit of digging on this,
Social Security (Claims and Payments) Regs
It seems
'a readily accessible means(whether in a book or books or by electronic means), in a form approved by the secretary of state'
needs to be kept,
Looking at the Regs it seems to me that the provision is for 'Employed Earners' only. Non employees = no need to record.
It also looks to me that the onus is on the employee or somebody acting on his/her behalf to fill the thing in.
also
Reg 25 (1)states
'Every employer shall take reasonable steps to investigate the circumstances of every accident of which notice is given to him or to his servant or agent in accordance with the provisions of Reg 24 and, if there appear to him to be any discrepancies between the circumstances found by him as a result of his investigation and the circumstances appearing from the notice so given, he shall record the circumstances so found.
Schedule 4 of the Regs states
PARTICULARS TO BE GIVEN OF ACCIDENTS
1 Full name, address and occupation
2 Date and time
3 Place
4 Cause and Nature of injury
5 Name, address and occupation of person giving notice (if other than the injured person)
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Posted By TomP
Found this on the Amacus website.
'The final bit of confusion is that there is no legal requirement for employers to use the official BI 510 at all. What is prescribed is the headings under which information is collected, not the manner or the medium in which it is recorded.'
Just changed to our own format so phewww...
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