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Does the comapy keep employees health records if contract OH staff leave?
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#1 Posted : 12 December 2006 11:58:00(UTC)
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Posted By Rachael Hopkins We are no longer contracting occupational health staff at our company and instead we are arranging another health cover. What we are trying to determine is what happens to the employees health records - do they belong to us (the company)? Hope someone can help!
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#2 Posted : 12 December 2006 13:46:00(UTC)
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Posted By Lilian McCartney In my last job when we changed OH providers the records were all sent to the new provider. We paid them for transferring etc. The records belong to you, the employer, I would have thought, as there are time limits you need to keep them for e.g. referrals relating to COSHH - is it 40 years now? If company goes bust I seem to recall HSE will take them. Couldn't confirm that as still being accurate.
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#3 Posted : 12 December 2006 17:03:00(UTC)
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Posted By Fred Pratley The OH records are the employer's responsibility to keep or transfer to the new OH provider and yes, it's still 40 years as far as I know. Fred
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#4 Posted : 13 December 2006 09:15:00(UTC)
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Posted By nspencer As these are medical confidentiality records they remain in custody of occupational health. if you change providers then your existing provider should make arrangements for transfer of records and keys. If no new occupational health provider is taking over then the notes should be given to the HSE.
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#5 Posted : 13 December 2006 10:05:00(UTC)
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Posted By Rachael Hopkins Thank you all for replying, your responses have been very useful.
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#6 Posted : 13 December 2006 11:14:00(UTC)
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Posted By Son of SkyWalker I also had experience of moving OH provider and the records should be transfered. Son of Skywalker
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