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Posted By GavinR
Hi everyone,
I'm just developing a 'company sponsored event' procedure to ensure that the planning of any proposed company events, e.g. summer bbq, sport day, etc, are properly planned and any potential hazards controlled. I know it sounds very killjoy but i've read quite a few reports of injuries and fatalities at these events and don't want to be another. Would anyone have any advice or know of any examples i would refer to? I've covered locations, risk assessment of specific location hazards, venue size and facilities, first aid and emeregency facilities, etc.
Any advice appreciated.
Gav
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Posted By Phil Grace
Gavin,
The classic from some years ago was the company (in the financial sector?) who organised a fire walking activity as part of their team building day. It all went pear shaped when an employee received burns to their feet...!
If/when I think of others I'll let you have some details.
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Posted By Andy Brazier
I believe, to stop being a killjoy you need to include some of the positive elements of events. This is not the responsibility of the safety function, but for the company management to say why they want to run these events (team building etc.) Also, I think it reasonable to accept that there may be some acceptance of risk to achieve these benefits, however, where an event does introduce a risk it should be senior management that approve the event by signing off the risk assessment and agreeing with the control measures specified.
The reason I believe this is important is that otherwise people will just run events 'unofficially.' Not only will the risks potentially be higher, the company may miss out on some of the potential benefits.
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Posted By ian milne
Hi
From memory on the 'Fire Walker', they sued their company and won outright. Similar cases are also abound of these court cases from these positive events.
Can I suggest that you put forward your case, identify the risks and suggestions and as normal, allow management to make the decision...as you only wish to prevent some of 'your' colleagues being injured...which would lead to court cases from disgruntled employees and much disharmony in the ranks.
Allow them to decide and perhaps have a staff committee involvement rather than you. Hope it helps.
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Posted By PH
We do quite a lot of work with our clients on this and the key really is planning. The problem is the same people who will accuse you of being a killjoy are exactly the same ones who will sue when things go pear shaped.
The beauty of planning an event is that you can stop a lot of the gripes by ruling things in and out at the planning stage before it reaches everyone else. This avoids upsetting the 'health and safety stops us having fun brigade' because they are oblivious to the fact that some things have changed.
Simple things like food hygiene, sensible controls on alcohol, proper control at sport type events, CRB checks for kids parties etc. etc. can all save a lot of hassle further down the line without making events any less enjoyable.
Paul
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Posted By Kate Graham
Have you looked at HSE's "Event Safety Guide"? Some of it won't be relevant to a small event but at least it gives you a comprehensive list of what to consider.
Kate
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