Rank: Guest 
|
Posted By Lynn
Hi,
We currently don't have a H&S officer in place for me to ask, so I hope some one can point me in the right direction of where to look for document retention periods.
I am revising the company archiving policy, which does not currently include any retention periods for H&S documentation. Staff in our offices and services all carry out checks (fire safety, general H&S and first aid) on a weekly, monthly or quarterly basis as appropriate - but I have no idea how long we should retain the forms for. Is there any legislation or guidance available?
Thanks for any help you can offer.
|
|
|
|
|
|
Rank: Guest
|
Posted By Tabs
For general information like this, there is no retention requirements beyond being able to provide evidence of a system whilst being investigated by an inspector.
I would, however strongly recommend that a period of a minimum four years be considered. I suggest this because the Statute of Limitation for personal injury is three years. If someone claims that your company was negligent and caused an accident, it would be very helpful to be able to present condition reports and inspections to defend your due care.
|
|
|
|
|
|
Rank: Guest
|
Posted By Darren J Fraser
Do not forget that medical records and coshh info is 40 years after the individual has left the company.
|
|
|
|
|
|
You cannot post new topics in this forum.
You cannot reply to topics in this forum.
You cannot delete your posts in this forum.
You cannot edit your posts in this forum.
You cannot create polls in this forum.
You cannot vote in polls in this forum.