Posted By garyh I am looking for a checklist for doing a gap analysis re the standard PAS 99. Can anybody help?

Posted By David Balkwell Hi there Garyh As IMS Specialist and involved in the Integration of multiple management systems for the last 10 years - and management systems for the last 17 yrs PAS99 provides little help for Integration believers - in fact it raises many issues for example... PAS99 4.3.1 - The PAS in Planning lacks reference and importance to Hazard identification as required by 18K PAS99 4.3.4 - In 14K the distinction is clearly made that there is a requirement to set objectives and targets – 9k just asks for measurable objectives – 18k asks for objectives to be quantifiable – therefore the PAS is weak as the majority of organization accept more readily the clear distinction between Objectives and targets – So the PAS is not reflecting the highest denominator – as evidence of meeting targets against objectives is fundamental to modern management systems then this really is weak PAS99 4.5.2 – the PAS does not draw the required distinction between legislation and requirements – the purpose in 14k is that from the requirement for this set in the Policy Statement requirements through Legal and Requirements Management to Aspect evaluation to evaluation of compliance the distinction needs to be clear in line with the standards – requirements are clearly defined in the standard and are mirrored in 18k without the requirement to evaluation of compliance (Yet – until the forthcoming revision) So very weak and misses the point PAS99 4.6.2 a) – The statement “review of potential non-conformities” and really is unclear and a nonsense – how can you review potential nonconformities ! PAS99 4.2 – Policy Requirements – 14k ask for the policy “is available to the public” – no policy requirement in the PAS PAS99 4.4.3.1- Documentation – no reference to the requirement in 9k to the need to include in the “manual” reference to permitted exclusion/s and justification to any exclusion/s ie clause7 9k PAS99 4.3.3 – No reference in the PAS (under Contingency) to Emergency Preparedness and Response Test (where practicable) requirements are clear in 14k and 18k PAS99 4.5.3 – Internal Audit – procedures required in 9K 14K 18K not in the PAS General there is a right old mix up re procedures and processes (even with a definition in the PAS) PAS99 4.4.3.2 – Document Control requirements in 9K 14k 18k for procedure no requirement in PAS PAS99 4.6.2 – Corrective preventive etc suggests a process is required 9k expects a procedure Generally around the PAS we introduce the (a) procedure(s) concept – not really sure what that’s all about – 9k 14k 18k coped very well with “a procedure(s)” PAS99 4.4.4 – Communication in 18k requires a procure no requirement for a procedure in the PAS and we’ve introduced another term (a) method(s) !!! PAS99 4.4.2 – 18k requires a procedure the PAS no requirement I gave up at that I'm sure there are more anomalies I would like to see if anyone else can find further issue with the document Take care Garyh - if you would like any guidance on Integration get in touch off line Regards David

Posted By Robert K Lewis Garyh I agree totally with David's comments. You really need to look at the base management system standards to define what you are going to incorporate into your system. For me the 14k standard has most of the useful information and could be used as a fundamental start point. I personally prefer to use the aspect and impact terminology rather than hazard and risdk assessment when undertaking this task but as long as you use one or the other in a consistent manner and not swap around then things will work out. The evaluation of compliance is there in 18k but as David says it is not very explicit as it is in 14k. If you think about it the 9k standard relies on this approach to determine conformity of the product. It usually has highly developed procedures for this and they need to be developed to cope with legal requiremnts also. Do not fall into the trap of thinking that the clause refers purely to ensuring that you know the legislation is operating correctly by means of a list and an annual audit of "completeness of legislation list". It is about demonstrating ongoing compliance just as with the 9k checklists etc demonstrate with relation to the product. Bob